Mobile - Time reporting/approving

Updated 2 weeks ago by Leigh Hutchens

Punching in and out

If you have the option at your company, it is possible to punch in and out via mobile. Some companies have chosen to have another solution such as via a till in the store.

  1. Select the Time tab. 
  1. Select Punch In at the bottom of the page. 

If you want to, you can select edit before punch and in the new dialogue you can manually select cost center, project and add a comment to the punch. Note that in order for this to function, if you organisation you work with are using coordinates you need to have GPS activated on your phone and your Manager must have activated the right settings. Often, you cannot punch in before you are geographically close to your workplace. If the button is grey and you cannot click on it, double check your GPS settings and contact your manager.

  1. When you then go to punch out, go to the Time tab again, and select Punch Out 

Set Allow Location Access to Always in the Quinyx app settings  

The app uses a method called "geofencing" in order to determine if you are within the required range of your workplace for punching in and out, and also to provide a push notification reminding you to punch in or out when you reach or leave your workplace. You need to set location services to be "allowed all the time" in order to be able to punch in & out quicker as your position can be determined before you open the punching view, the setting "Allow only when using the app" is not reliable for location determination and takes a long time to load when in the punching view. This setting does not use more battery power as it doesn't activate additional hardware. With geofencing, an app tells the operating system to send it a signal if and when the phone is within X meters of coordinates Y and Z. It requires location data to be activated at all times. Geofencing has a few major advantages:

1. It uses significantly less battery power than traditional geolocation as it only uses cell tower triangulation, i.e. no additional hardware is activated in order to determine your position. Therefore, Quinyx positioning does not consume any power. However accuracy is increased if you already have Wi-Fi enabled.2. It does not require the app to save or transmit any location data to the app provider. Instead of the app/phone providing location data to Quinyx servers, Quinyx provides the workplace's coordinates to the phone, and the phone tells the app if it's within required range for punching in and out.

Leave reason dialogue in mobile punching

You have the possibility to select a leave reason if you are leaving early or arriving late when punching in/out with the mobile apps. There is also a setting that allows the user to ignore/skip adding a leave reason. We have developed a new tab in agreements called "Mobile punch flow" that will determine all settings for the mobile punching flow instead of access rights. The setting called "Show leave reason pop-up" is the setting that determines if the leave reason dialogue in mobile punching is turned on or off.

You use this by choosing a leave reason and adding a comment about why you needed to be absent. After that you click "punch in" or "punch out". You can also skip and punch in/out if you want to and have this function is available.

Overtime dialogue in mobile punching

You have the possibility to select if overtime should be paid or saved time off in lieu when overtime is generated while punching in/out with the mobile apps. There is also a setting that allows the user to ignore/skip the overtime generated. We have developed a new tab in agreements called "Mobile punch flow" that will determine all settings for the mobile punching flow instead of access rights. The setting called "Show overtime pop-up" is the setting that determines if the overtime dialogue in mobile punching is turned on or off.

You start with selecting if you overtime should be paid or saved time off in lieu. After this you can choose to add a comment and punch in/out. You can also skip and punch in/out if this option is available.

Punching on tasks

When you are working with tasks you can punch on in on each task created during a shift. When you are punching in on a task you simply select the task you want to punch in on by clicking on it and then clicking "punch in".

What is important to remember when you are punching on tasks is that you don't punch out from on task and then punch in on the next, when you want to punch in on the next task you simply select the next task and click punch in again and you will be punched in on the next task. You can always punch back on the mother shift by selecting it and clicking punch in. When you want to punch out for the day you select the task or shift you are currently punched in on and click "Punch out".

Approving 

You can approve and view your previous times in the mobile app or Employee portal.

  1. Select the Time tab 
  1. Select Attest. 
  2. Previous punching in/out is shown weekly. Scroll to view other periods. You can also approve a period. To approve a punch in/out, select the circle for Employee so that it turns green and ticked. 

Time in lieu, holiday balance and accumulated salary types

  1. Select the Time tab
  2. Click the icon showing $ with a ring.   
  3. Here there are 2 menu choices - Time Trackers and Salary Types 

Time Trackers

Here you can view your current Time Trackers if they are saved in Quinyx. Examples could be remaining holiday allowance, flextime, or time in lieu.

Salary types

Under the Salary Types menu, you can view which salary types have accumulated for a particular period. For example, you can check how many UT hours you have worked. Click on the arrow to the left to see previous periods, or on the calendar icon on the right to go back to the current period.

Estimated salary

Under the "Estimated salary" menu you view your estimated salary for a longer period of time in the mobile apps. The maximum amount of days you can view is a full month. This function is available in the tab "salary types" in the attest view.

Be able to see, add and edit generated salaries per day in the mobile attest view

It is possible to click on a day in the attest view to get into a separate view where you can see the salary type fallout for that day. You can jump between different days in this view but you will only see the salary type fallout for the specific day.

In addition to this it is also possible to add and edit a manual salary type transaction for a specific day. The manual salary transactions are indicated in a specific way compared to regular salary type fallout so that you know which ones are editable. When adding a new manual salary transaction you are able to set the following options:

  • Which punch it belongs to
  • Choose which salary type (from all available salary types)
  • Quantity (hours, minutes)

This functionality is ruled by access rights and is turned off by default.


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