Agreement templates - Time

Updated 3 months ago by Daniel Sjögren

The Time section allows you to setup various rules relating to punching and time reporting.

Rules for time punching

Set the rules for time punching in this section:

  • Types of time reporting:
    • Punching in/out but no breaks: If this is selected, you are required to punch in/out during the start and end of your shift, but not during breaks.
    • Punching in/out and breaks: If this is selected, you are required to punch in/out during the start and end of your shift, including when you are going on break.
    • Deviation reporting: If this is selected, a punch will automatically be added that is the same length as the shift, no need for punching in/out.
    • Punching without schedule: If this is selected, it will be possible to punch in/out without a schedule.
  • Auto attest for absence: If this checkbox is ticked, all the approved leave periods will be approved simultaneously and will be included in the payroll file. In our case, we have chosen to check the box as we do not need to approve the leave already approved separately. 
  • Automatic punch out after (h): This function is useful for ensuring that no one will remain punched in by mistake in Quinyx. By setting this option to 12 hours, any person who has forgotten to punch out will automatically be punched out 12 hours from the punch-in time.
  • Daybreak: This field controls the break for calculation of nominal working hours, overtime and additional hours over a period. 
  • Ignore leave reason in Webpunch: This checkbox should be ticked if the person is to be able to circumvent creation of leave in Webpunch when punching in late or punching out early. This may be useful in the case of flextime, for example. 
  • Allow punching on tasks: Tick this box if the person is to punch time on tasks planned for the shift. This will display an additional dialog in Webpunch that will allow the employee to choose the task for which they want to punch in/out. 
  • Split shift's existing punch upon task addition: If the setting is set to true, then existing and added punches in the past will split as a task is added to their shift. This applies only to reporting mode “Punching in and out, no breaks". The punch will only split if it fully overlaps with the new task, i.e. the same punch needs to be located under the task’s start time and end time in order for a split to occur. Note that the punch won’t adjust automatically if you after having added the task and saved it edit, for instance, end time of the task and save it anew. If the setting is set to false, then none of the above applies.
  • Generate salaries on tasks: You can set up salary generation on tasks. This is setting-specific. Read more here.
  • Payroll file: The correct payroll system is specified in the agreement template.
Please note that if a task and a shift start at the same time, you only need one punch, but you must punch in on the task. Otherwise, the punch will be on the shift and you will need to punch in a second time for the task.
When you punch out of a task, this will automatically end your punch on the shift as well, and you need to punch in on the mother shift again to continue your regular work.
If a shift ends with a task, you only need one punch to end both the task and the shift.

Break calculation rules

This section allows you to configure break calculation rules.

  • Use standard break calculation rules: Select whether you want to use standard break calculation rules or not. Read more about break calculation rules.

If you don't want to use the standard break calculation rules, you can add your own, just click Add:

  • Shift length: Set the number of hours and minutes of the shift.
  • Break: Set the length of the break in minutes.
  • Only apply to specific weekday/s: You can select one specific day of the week or all days.
  • Show breaks: Choose to display the breaks.
  • Location of breaks: You can select when to have the break during the shift. Options are beginning, middle, end, and after.
  • Number of breaks: Total number of breaks during the shift.

Overtime and unsocial time

In the Overtime and unsocial time section, set the parameters of overtime and unsocial time:

Overtime
  • Flex time/Time bank: If this box is ticked, no overtime will be calculated.
  • QT/AT bank: If overtime and additional time is to be generated, select whether the default mode are for them to be paid or saved time off in lieu.
  • Allow user to ignore overtime in Webpunch: This box should be ticked if the person is to be able to ignore overtime in Webpunch in order to avoid generating overtime. The punch time is then rounded to the start/end of the shift. 
Overtime methods

Select overtime methods:

  • Time exceeding schedule per day
  • Worked hours per day
  • Time exceeding nominal hours during schedule period
  • Worked hours per week
  • Additional time
  • Minus time
Unsocial time
  • Paid/Saved time off in lieu: Select whether you want saved time off in lieu.
  • Late schedule change: Tick this checkbox if unsocial time compensation is payable on late schedule changes.
  • Type of unsocial time: Enter the type of UT that should be when a late schedule change is made, assuming the above-mentioned checkbox is ticked.

Punch & Webpunch deviations

You can set punching parameters in the Punch and Webpunch deviations and Webpunch 3 Webpunch sections:

Click Add to add your own punch deviations:

Punch deviations
  • Round breaks: This functionality is enabled with the time reporting method Punching times and breaks. You can also check the "Round breaks" box yourself. The following happens when this box is checked:
    • Punched break is shorter than scheduled break - Quinyx will increase the punched on break time to the scheduled break time.
    Note that the punch itself will not be changed when the break is rounded. Only the salary outcome will be changed.
    • Punched is longer than scheduled break - If the punched break is longer than the scheduled break the punched times will be as is.
    • If multiple breaks are punched during the day, but only one is scheduled, all breaks are added together and the rounding will be based on the total break time. Click Add to configure other rules.
  • Deviation rules: Add type of punch deviation, minutes, punch in or out, rounding method, and shift relation.
Define rounding on time punches

Rounding (minutes)

You can set how many minutes an employee can arrive before a shift starts and how many minutes after the end of a shift the employee can punch out and have it rounded up to the time of the shift if it occurs within X (maximum 180) minutes of the schedule's start and end.

Max deviation (minutes)

You can set how many minutes an employee can come after the shift starts and still get paid from the beginning of the shift and how many minutes (max 180) an employee can leave early from a shift and still get paid for the entire time of the shift.

Rounding on time punches won't work on punches that have been added manually by a manager.
Webpunch 3 deviations

Decides what should happen when employees select a leave reason while punching out from Webpunch 3:

  • Yes, create approved leave
  • No, create leave application


How Did We Do?