Schedule view

Updated 3 weeks ago by Leigh Hutchens

In the Schedule view, you can see, for example, shifts and employees. Specify what you would like to see using the date picker and filters (please see separate article about filters).

Bank holidays and special days

Bank holidays

Bank holidays set up globally or on unit groups are visualized as follows:

  • In the day view: As a red "badge" next to the date.
  • In the weekly and monthly view: The weekday and date are colored red; the red "badge" appears on hover.

If you want to know more about configuration of bank holidays, please see Bank holidays documentation.

Bank holidays set up on agreement templates are not visualized.
On district level, bank holidays set up on unit groups will display only if the district consists of at least one of the units in the unit group in question.

Special days

Special days are visualized as follows:

  • In the day view: As a grey "badge" next to the date.
  • In the weekly and monthly view: A grey line runs below the weekday and date; the grey "badge" appears on hover.

If you want to know more about configuration of special days, please see Special days documentation.

Examples bank holidays and special days

Day view
Monthly view

Employees

Scheduled employees are displayed on the left hand side in the schedule view. You’ll find the name and picture of the employee as well as Scheduled hours versus Nominal (contracted) hours per calculation period defined in the employee’s agreement, and the difference between them:

In the example, Charlotte is scheduled 48.5 hours in the schedule period, but should be scheduled 40 according to his agreement. Her scheduled hours exceed her nominal hours by 8.5 hours. Kyle is scheduled 20 hours which is in accordance with his agreement. He is scheduled zero hours less than he should be.

Note that the numbers below the profile picture differ between Neo and Classic. In Classic the scheduled hours vs nominal hours are showed based on the selected period. In Neo we show it per calculation period defined in the employee’s agreement.

Loading indicator

The top bar in Schedule features a loading indicator. It appears as a blue, spinning circle in the top bar:

The loading indicator will appear as long as Quinyx is working on fetching and displaying new schedule items and/or employees. It won't, however, appear when you remove or rearrange data, such as when you filter out data already present in your schedule or when you edit sorting mode in your schedule.

In this first version of the loading indicator, it is likely to lag to some extent in the monthly and custom views. This is something we intend to address at a later stage.

Unassigned shifts

Unassigned shifts no predefined color but are shown at the top of the Schedule View. If an unassigned shift is of a Shift type that has a color, the unassigned shift will be of that color. 

You can collapse the unassigned shifts row in the Schedule view by clicking on the arrow next to the unassigned shift text in the Schedule view:

How do I assign an unassigned shift to an employee?

  1. Select the unmanned shift to open the "Edit shift" side panel.
  2. Click "Assign employee" on the right hand side.
  3. Select the employee of your choice.
  4. Click "Save".

Lock period

It's possible to lock a period in the schedule view in Neo.

Go to Schedule in the top navigation bar, click on More and Lock schedule. 

Select a to date where all schedule data (shifts, punches, absences) will be locked backwards in time. You can't make any changes in a locked period, except to attest and unattest punches and absences.

It's not possible to lock today's date.


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