Absence settings

Updated 1 month ago by Leigh Hutchens

Absence settings allow you to create, configure, and manage absence reason types and absence types.

What's the difference between absence reason types and absence types?

Absence reason types are created to group absence types in some reports, and in certain payroll systems, absence reason types determine where a transaction will end up in the payroll file.

Absence types allow you to specify whether an absence will generate a salary (but not which pay type) for an employee and whether it will be considered as time worked. You can configure whether the absence type will be considered as sickness, leave, holiday, or another type of absence.

If your absence type is considered as part of the absence reason type “Sickness” or “Permission” where the connected salary types have the setting Generate additional salary types ticked in, the salary types for sick-UT and permission-UT will be generated instead of the “regular” UT salary types.

Manage absence reason types

Add absence reason types

Before you create absence reasons, you need to create absence reason types. Navigate to Account settings > Absence management > Absence settings > Manage reason types.

  1. Give your absence reason type a name.
  2. Select whether the absence should be considered as sickness, permission, or vacation (not mandatory).
  3. Select whether it should be salary-based (not mandatory).
  4. Select whether it should be counted as worked hours (not mandatory).
  5. Click Save when you're finished, and your new absence reason type will display in the list.

Edit absence reason types

To edit an existing absence reason type, click on the pen icon next to the existing absence reason type you want to edit. A new dialogue box will appear. Edit the information you want to change, and click Save you're finished.

If you make changes to an absence reason type, all absence types using the changed absence reason type will be affected.

Delete absence reason type

Click on the trash can icon next to the absence reason type you want to delete. A confirmation message will appear.

Click Delete if you want to proceed with deleting the absence reason type.

If the absence reason type is associated with an absence type, it's not possible to delete it. Disconnect the absence reason type from the absence type to proceed with the deletion.

Manage absence types

Add absence type

Once you've created an absence reason type, you can create a new absence type. Navigate to Account settings > Absence management > Absence settings > Add absence type.

  1. Give your absence type a name.
  2. Enter the abbreviation for the absence type.
  3. Enter the absence code.
  4. From the Absence reason type drop-down, select the absence reason type.
Configure absence types

Configure calculation rules

  • Buffer for days: Specify the number of days to occur before day numbering restarts. Use in order to prevent Quinyx from generating a new qualifying day, i.e., if an employee falls ill again within 5 days of coming back to work.
    Absence reason affects buffer for days: When absence reason is in between absence reasons with buffer for days set.
    Only count scheduled day: During absence period only scheduled days will be counted. Otherwise, the entire period will be considered as absence, even when employee is not scheduled.
    Not preceded by: Specify an absence reason that cannot precede this absence reason unless punching in/out has been registered. Either within the specified ‘buffer for days’ period, or on the leave numbering group
    Exclude days between absences: Days between two unconnected periods of absence, for the same absence reason, will not be included when counting absence days.
    Split shift at midnight: By default, if unchecked, absence days are determined by daybreak.

Absence type affects schedule

  • Deleting shifts: Handle already assigned shifts by deleting shifts
  • Unassigning shifts: Handle already assigned shifts by unassigning shifts
  • Absence schedule: Select employment rate or nominal hours.

Salary type settings

  • Activate selected salary types on agreement templates
  • Generate overtime on absence day
  • Count on call and standby hours towards max hours calculation

Advanced settings

  • Available in Webpunch: If checked, it is possible for employees to choose this absence reason in Webpunch.
  • Special Norwegian self-certified sick leave: If checked, enter the max absence days in the employment period.
The Activate selected salary types on agreement templates checkbox will be unchecked by default. If you check this box, then all salaries will be activated on the agreement template, but, upon saving the absence type here, the checkbox will now be unchecked. In short, the changes will be applicable to the agreement template, but the checkbox will always be reset to unchecked. This is expected behavior.

Save once you're finished, and your absence type will be visible in the list of absence types. If you want to edit an absence type then click on the name of the absence type you'd like to change. To delete an absence type, click on the trash can icon beside it.

Edit absence type

To edit an existing absence type, click on the name of the absence type you want to edit.

Delete absence type

Click on the trash can icon next to the absence reason type you want to delete. A confirmation message will appear.

Connecting salary types

For each absence type, you can create a new connection to an existing Salary type. In the list view, you can see whether a salary type is linked to a specific absence type. To configure this, click on the paper clip icon next to the absence type you want to manage.

From the Connected salary types panel, you'll see an overview of the different salary types associated with the specific absence type. Here you can:

  • Add a new salary type connection by clicking the + icon.
  • Edit an existing salary type connection by clicking the pencil icon.
  • Delete an existing salary type connection by clicking on the trash can icon.

When you add or delete a salary type, you can also define advanced configurations unique to that absence type - salary type combination.

When you create a connection to a salary type, you're establishing the link between a specific absence type and an existing salary type. Read our View, add, and edit salary types article to learn how to create a new salary type.


How Did We Do?