Working with salary types

Updated 5 days ago by Leigh Hutchens

Salary types is a code that Quinyx uses to send number of hours worked to the payroll system. This will allow the payroll system understand how the hours worked will be paid. 

In Quinyx, there is a long list of default salary types. These salary types are connected to different settings in the agreement template and will be generated automatically if the settings are correct. Therefore, you can't change the original function of the salary type; however, you can modify the name to fit your organization and the payroll system you use.

Ask Quinyx support if you are unsure how to configure salary types!

View salary types

You can find salary types under Account settings > Agreements. Click on Salary types to see the default list in Quinyx:

Custom name

The custom name can be changed to what you call the salary type.

Custom code

Change the code to matches your payroll system.

Standard code

Standard code of the salary type. (Can not be changed)

Standard name

Standard name of the salary type. (Can not be changed)

Last modified

Date and time the salary type was last modified.

Changes made to the Salary types under account settings will be reflected on the Salary types in the agreement templates. You also have the possibility to change the salary types directly in the agreement templates. If you change any salary type in the agreement template it loses the connection to the salary type in the list under account settings.
This means that any future updates to that salary type needs to be done in the agreement template.

You can sort the list by the columns if you click on the column name. Standard name and code can't be changed and can sometimes be used to identify salary codes if something isn’t working as expected.

Add new salary types

You can also add new salary types. For example, if a salary type doesn't exist in the default list, you can add it.

Added salary types need to be associated with a shift or absence using rules to be able to be generated.

Please note that for absences, you need to add the absence codes as salary types in the list. This is needed if you want to have cost calculations in Quinyx and also if the salary file you use pick up the code from the salary type generated by the absence and not from the code in the absence reason. 

General information

Custom code

Add the code that matches your payroll system.

Custom name

The custom name is what you call the salary type.

Transfer to Payroll

Tick if this salary type should be included in the payroll file.

Requires approval

This will add an extra checkbox for approval on the salary type, meaning you have to approve the salary type on top of attesting the time worked.

Is absence

This is sometimes used to define whether a salary type is related to a leave reason. If checked, it will not be possible to manually add it in the Time card. Allow manual addition for this salary type.

Allow manual addition for this salary type

This means that this particular salary type can be added manually to an employee's Time card and then included in the payroll file.

Define salary cost

Define salary cost only needs to be added if you're using cost calculations in Quinyx. Use the variables Scheduled cost, Expected cost and Actual cost in the statistics in the schedule view to follow up on your costs.

Please note that you also have to add salaries in Quinyx for all employees for cost calculations to work. 

Amount

Define the amount of the salary cost.

Calculation

This is where you set how the amount should be calculated. Options are: Add to hourly salary, % of hourly salary, fixed cost, % of weekly salary.

Add non compatible salary types

Tick this box, and choose if there are any salary types that can’t be generated at the same time as this salary type.

Connect to Time Tracker

Time Trackers can be set up to calculate the salary type generated. Choose Time Tracker and then if it should be added or deducted from the balance. it's possible to add a maximum of 3 connected Time Trackers for this salary type.

Adjustments/Round

Round the salary type to a certain period of time. i.e., a full half hour of unsocial hours compensation for each half hour of unsocial hours started.

Set limitation for daily quantity

If you set a minimum quantity per day, the quantity of the salary type will be rounded to match this minimum. If you set a maximum per day, the quantity will never exceed it.

Click here to read more about how to set up salary types in an agreement and here to read about salary type rules.


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