How to clean up your configuration

Updated by Daniel Sjögren

Sometimes, it's a good idea to take some time to get rid of old information in Quinyx that you're no longer using so you can start off on a clean slate.

We've seen that many of our customers who have been using Quinyx for a couple of years, end up with information that isn't being used in the system but is still there. Sometimes, this makes it difficult to really see what should be used and what shouldn’t.  

We've taken some time to explore this area and to determine which items in Quinyx could benefit from being deleted, inactivated, or archived.

Delete, inactivate, or archive

In Quinyx, there are a few options for how to handle unnecessary information that you no longer need. You can delete the items, make them inactive, or archive them.


When an item is deleted in Quinyx, all data connected to that item disappears. For example, if you delete an employee, all data, such as agreements, employee information, and schedules connected to that employee will be gone, and there is no way to retrieve it.

This is why much information that you're using can't be deleted from Quinyx. Some items don't even have the option to be deleted, only inactivated or archived. 


We often see customers with many shift types they aren't using anymore. In this case, unused shift types can be inactivated to eliminate confusion or inaccurate scheduling. If you inactivate shifts, all historical data will still be available and users won't be able to use the shift type the moment it’s been inactivated. 


Archive is a function similar to inactivate, where you in the GUI can archive cost centers and base schedules, etc.

Things that have been inactivated or archived can't be used in future planning, but the historical items will still be there. Setting an end date for an employee or an agreement is one way to inactivate. 

For base schedules, shift types, cost centers, and projects you can use either the archive function or untick the “Active” box to inactivate the item.

Unfortunately, we have a few items on which you can take no action at the moment. They can of course be deleted if they aren’t currently or haven’t been used. But if they have been, you need to handle them differently. 

For now, we recommend that customers name the item XX_DO_NOT_USE[name]. This will take the item to the end of the list and it will be clear to everyone that this should not be used. We recommend you keep the original name to be able to identify it if you have to. 

In the table below, you will see a list of certain items we've identified with various delete, inactivate, and archive options.


Action available

Can be deleted


Yes, if not being used


Can be deleted after moving all units to another district or disable districts to remove all


Yes. All data associated with the unit will be deleted


Yes. All associations to the sections will be gone (could affect reports)

Mobile and staff portal permissions

Yes, if not being used

Agreement templates

Rename template to X_DO_NOT_USE_[template name]

Yes, if not being used

Time Trackers

Remove all associations from templates and/or salary types.

Yes, if not being used

Overtime Methods

Yes, if not being used

Absence types

Yes, if not being used



Make passive

All historical data associated with the employee will be deleted

Base schedules


Drafts can be deleted

Shift types


Yes, if not being used



Can be deleted without warning



Cost centers


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