Cost calculations

Updated 6 months ago by Leigh Hutchens

You can use Quinyx to calculate salary costs. This isn't linked to any actual salary payment, it's only used for calculating cost for your planned schedule and also to see the cost for the worked hours. Configuring and using cost calculations allows you to know what costs to expect when planning your budget, creating schedules, scheduling employees, moving shifts, etc. Based on how you configure your variable settings, you can track costs relating to:

  • Actual salary cost
  • Base schedule salary cost
  • Expected salary cost (business day)
  • Expected salary cost
  • Scheduled salary cost including absence
  • Scheduled salary cost excluding absence

You can configure the following salary costs types:

  • Net cost (cost from salary transactions)
  • Leave compensation (percentage of net costs)
  • Social costs (percentage of both net cost and leave compensation combined)
Calculation of salary cost is enabled for units and sections.

Cost calculation example

Let's say an employee is scheduled to work 160 hours, all of which will generate base salary at $10* per hour, and the employee has a leave compensation of 12% and social costs of 25%.

  • Calculate base salary → 160 hours x $10 = $1600
  • Calculate leave compensation → $1600 x 12% = $192
  • Calculate social costs → ($1600 + $192) x 25% = $448
  • Total cost = $1600 + $192 + $448 = $2240
  • Or a quicker way of calculating total cost =  ((1600 x $10) x 1.12 ) x 1.25 = $2240
The definition of amount on the salary type is defined and configured on the salary type. Read more here. Read more here about defining a salary cost on a salary type.

Cost calculation real world example

Johanna manages a sporting equipment store. She knows that during the month of December, several employees will be taking leave and a few employees will be working on bank holidays which affects the budget. Johanna wants to not only see how these factors will impact her schedule but what costs to expect as well. Once Johanna has configured cost calculations, she can use the Statistics display to view the schedule, planned hours, absences, and expected costs, giving her insight into how the business will perform during the month of December so she knows what to expect:

Johanna can mouse over the data points on the schedule to compare dates.

Actual cost can only be seen when there is a punch.
Read more about working with schedule statistics here.

Cost calculations in an agreement template

 If you use the salary cost from the template you will have an average cost, as every employee will have the same hourly cost.

You must configure the following for cost calculations to work:

  1. Under Agreements > Agreement templates > Salary > Salaries enter hourly pay, either an average pay in agreement templates and/or the actual hourly pay for the individual agreements:
  1. Set a value for all salary types to be included in the calculation under in the Social costs section of the agreement template:
    If a salary type shouldn't generate any cost, select 0% hourly salary. 

Cost calculations on an employee's agreement

If you want specific salary information regarding employees' individual salaries, you must configure costs on the employee card under People. To do this, navigate to People > the employee for whom you want to add salary information > Agreement > Salaries.

Read more about agreements and employees here.

Cost calculations on an unassigned shift

You can include costs for unassigned shifts. To do this you must define the cost of the shift type:

  1. Navigate to Account settings > Shifts types > Shift type.
  2. Enter both hourly pay and the value of any unsocial hours. Social costs aren't included here, so they have to be added:

It's possible to select whether Quinyx is to calculate cost automatically every time the user accesses Schedule and Time, but this must be done in Classic.

  1. In Classic, navigate to Settings > Unit > Daily summary:

If you deselect automatic cost calculation, the cost can easily be calculated by clicking this symbol at the top right of the screen in Schedule/Time views.

View salary costs in Schedule view

Once you've configured all costs, you can view salary costs in the Schedule view by clicking the Statistics icon:

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