Meal breaks

Updated 1 day ago by Daniel Sjögren

Quinyx has the functionality to support meal breaks. The meal break functionality mainly exists to accommodate the labor laws in the US, however, you can of course use it even if you're not located in the US. In a very condensed sense, these labor laws guard employees’ work hours, which take rest and meal breaks into account to effectively support employees with a fair work life balance.

You can configure time control of meal breaks, Webpunch changes to support punching correctly on meal breaks, and you also have the possibility to waive your meal on a shift basis.

Activate meal breaks

To activate functionality related to meal breaks, go to Account > Compliance settings - which is a new menu created to support market-specific use cases. Activate the checkbox for meal breaks. 

This will result in another menu appearing, similar to Compliance settings, where you can set up rules for meal breaks. 

Configure meal breaks

There are four parts of the configuration for meal breaks.

Enable meal breaks

Choose where to enable meal break functionality. You can choose to activate it for the whole account, per district, or per unit. 

Meal break rules

In the meal break rules, you can add a Punch in rule or a Compensation rule. 

Punch in rule

A Punch in rule defines the time logic for meal breaks. In the name, you can specify a definition of the rule. For instance “30 min meal break, the employee is not allowed to punch in before the end of break”. In Punch rules, you choose the minimum meal break duration. Make sure to define the length in minutes. Example: half an hour of meal break is defined as 30 minutes. 

The next step is to choose whether the employee should be able to punch back into the shift before the minimum meal break duration has elapsed. The employee is by default prevented from punching back in. If you have defined the minimum meal break duration as 30 minutes, this means that the employee will not be able to punch in unless the 30 minutes have elapsed. If you want your employees to be able to punch in even if the minimum break duration has not been met, then you can activate the checkbox Employee is allowed to punch in before the meal break ends. If the checkbox is activated, another panel with information named Warnings text will be displayed beneath the checkbox. This warning is configurable in the third step.

The next step is to choose which agreement templates that have this rule. You can have several Punch in rules, but an agreement template can only be connected to a maximum of one rule.

Compensation rule

The compensation will not be automatically added for any broken meal break rules. This will nevertheless be supported in a future release. Until then, we recommend you create a manual salary type that your managers can add to the time card whenever a meal break rule is broken. 

Start with adding a description of the meal break rule. For instance “My employee needs to take a meal break within 5 hours from start of shift”. 

The second step is to add the duration after which compensation is enabled. The time added here is counting all worked time from the first punch when starting a new shift. So for the example above, this parameter would be set to 5 (hours). If you want to set it to something more or less than a full hour, please use a . (dot) and not a comma. 

If you want to activate the waiver functionality, please check the box named Activate waivers. As a result, a field named Maximum worked hours will be enabled. Here you need to define the waiver limitation time which is more than the Duration after which compensation is enabled (in hours). Following the same example, if we put “6” in here then the waiver will be active between hours 5 and 6.

The last step is to apply the rules to one or several agreement templates.

PS! The time set in Duration after which compensation is enabled (in hours) and Maximum worked hours are not taking other non-working time into consideration. This means that if your employees have a break that is not included in the time calculation, this will be disregarded. For example, if you have set the Duration after which compensation is enabled (in hours)”to 5 hours and your employee starts working at 8 AM, then the rule will kick in at 1 PM no matter how the work day looked so far.
Meal waiver

Now that you have activated the waiver in the previous step, you can define a text that will be visible in Webpunch for your employees. 

Punch in warning

If your employees are allowed to punch in before the full meal break time is taken, then you can define a message here that will be shown in Webpunch when your employees punch in early. You can also leave this empty.

Webpunch

Punching out on a meal break

Webpunch is the only punching option available for meal breaks, hence the punching and waiving functionality will not be available on mobile. The employee will punch out on a meal break, instead of a break, when going on a meal break.

This will in turn activate the corresponding actions. If an employee punches out for a break instead of punching out on a meal break, then this has to be corrected manually later.

Punching back in to the shift from a break

When the employee comes back from a break, there are a couple of things that can happen based on the chosen settings. 

As mentioned above, if the Punch in rule (checkbox) “Employee is allowed to punch in before the meal break ends” is activated then the previously set-up warning will show. 

If the checkbox is not activated, the employee will not be able to punch in before their full meal break has been taken and they will have to wait. In WebPunch they will receive the following message with the remaining time of the break.

Meal waiver in Webpunch

If the setting “Activate waiver” is set in the Compensation rule, then the employee will have the option to waive their meal breaks. The waiver will be displayed in WP in the following way.

The employee can here choose to sign the waiver or to punch out. 

Timecard

If your employee has used a waiver, it will be shown in the timecard corresponding to the punch. This will be an indication of whether the compensation should be paid out or not. 

If you click somewhere within the waiver icon area, a waiver description added in the Compensation rules will be visible in a panel to the right.

Frequently Asked Questions

Q: Which devices will this work for?

A: We recommend using a computer screen or a tablet for Webpunch. 

Q: What about automatic compensation for not matching the meal break rules?

A: We will add this functionality at the beginning of Q1 2023. Until then, the manager has to add the compensation manually. Make sure to set up a manual salary type that you can use until then. Read more about how to set up a manual salary type.

Q: Are meal breaks any different from “normal breaks”?

A: As soon as you activate meal breaks, you can punch out on meal breaks in WebPunch. This is the only way to punch out on a meal break, which in turn activates the related functionalities. 

Q: Then will this be available in the mobile app?

A: Currently this is not planned. If we see an increase in requests using mobile to punch out on meal breaks, then we will reconsider.

Q: What happens if I deactivate the meal break setting? 

A: If you deactivate the meal breaks in the Compensation rule, the waiver information in the timecard will be deleted. If you want the waiver information to remain, please deactivate them on a unit level. 


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