Webpunch

Updated 1 week ago by Daniel Sjögren

Quinyx offers several ways to punch. Webpunch is Quinyx’s own interactive system built to function on a variety of  hardware such as computers, tablets, smart devices, and point of sale systems:

What can you do with Webpunch?

  • Punch in and out in different ways
  • See shifts
  • Enter absence and overtime
  • Read Qmail
  • Punch breaks
  • Punch without a schedule
  • Punch manually
  • Punch offline
  • Automatic login link

Punch in and out with:

  • A number (employee ID)
  • RFID tag (it is possible to hide number keys if this is used)
  • Magnetic card

See shifts

An employee can see shifts, worked hours, and any Time Tracker balances.

See activity

It's possible to see who has punched in, punched out, and absent.

Show pictures from Webpunch

You can view pictures taken on punch in and punch out inside the Schedule view.

Picture taken on punch in

Click on the punch to open the edit punch panel. If a picture was taken on punch in, you will now see that picture below the punch (from section):

Picture taken on punch out

Click on the punch to open the edit punch panel. If a picture was taken on punch out, you will now see that picture below the punch (to section):

See picture in larger size

If you want to see the picture in a larger size, just click on the picture, and you will see a larger version of it:

Advanced edit punch

The pictures will also be visible if you click on more options on the punch and open the Advanced edit punch panel:

Note that this feature is only available if your organization has enabled the Webpunch feature for taking pictures on punch in and punch out. If your organization is not using this feature you will not be affected by this. For more information about the Webpunch feature for taking pictures please contact our Support team.
To comply with GDPR regulations, any picture taken with the image capture functionality in Webpunch3 is stored for 65 days before it gets automatically deleted.

Read Qmail

An employee can read their Qmail in Webpunch. Messages that are marked as important pop up immediately when the employee punches in or out.

Punch in and out for breaks

Punching in and out for breaks is done in exactly the same way that you punch in and out. This is a good way for both managers and employees to assure themselves that the break is not longer or shorter than scheduled.

Punch absence and overtime

If the employee is early or late, according to scheduled time, the person can be required to specify a reason for this so that the manager is notified when the times are to be approved.

When the shift has ended, the employee punches out. If the employee punches out before scheduled time, the person can be set to be required to specify a reason for absence. If the employee punches out later than scheduled time, the person can select to save additional time like overtime, time of in lieu or to ignore overtime.

When there is a case where an employee triggers overtime when punching in early on a shift and also chooses to select the option "ignore" overtime and later punches out early from the shift Quinyx will round the punch in to shift start and the punch out will not be rounded.

Comments

The employee can also, depending on settings, add a comment to for example explain a late arrival or any other event. The comment is shown in the time card.

Punch without schedule

Sometimes an employee is called in on short notice, for example, if someone else is ill. The employee can then, if the function is activated, punch in without a scheduled shift. The manager can then easily see worked time even if the person in question was not initially scheduled. A default shift type associated to punching without a shift can be selected on the unit card. To select the default shift type, go to Account Settings > Group Management > Unit of your choice > Advanced unit settings > Shift.

Manual punching

By clicking the More options button, the employee can (if activated) select shift type, cost center, project, reason for absence, and also add a comment upon punching in. This can be useful if the employee for example is called to another department at short notice and will punch his or her time in another shift type, cost center and/or project.

Offline punching

If the internet connection on the device you use for Webpunch goes offline, an employee can still punch in and out. Webpunch syncs the information as soon as the internet connection is available again. The maximum number of offline punches that Quinyx can handle is 25,000. It's important to ensure that the time on the device is correct since Webpunch punches according to the time on the device.

There are two ways to log in to Web punch. Either a person with higher authority, at least local manager, logs in at https://app.quinyx.com/webpunch3.

Or, you can create a unique webpunch login URL for your unit which can be saved in the address field or the landing page, depending on your browser, to create a single place for employees to punch in and out (without a manager having to login).

To create a login link, go to Account settings > Webpunch > Webpunch login URLs, where you can fully manage and configure unique webpunch URLs for each of your available units. To generate a new URL:

  1. Click Add URL;
  2. Add the correct host (being the external IP address or, in some cases, the domain name);
  3. Select the desired unit (from a dynamic dropdown of your existing units);
  4. Click Save.

And there you have it! There too you have a list of all existing webpunch login URL configurations, which you can edit and delete. Or click Copy to copy the URL to your clipboard, to save in your browser or landing page.

Punch time on tasks/subshifts

Users have the possibility to punch in on tasks in Webpunch.

The functionality is activated on an agreement template by checking Time > Agreement template > Time > Allow punching for tasks.

When an employee punches in, there is a drop-down list for which shift or task the person will punch in. Shifts that are in progress or are within 2 hours ahead can be selected in the list and all tasks that are in progress or in the future are possible to punch in on.

It's also possible to punch in for unplanned tasks by selecting unplanned punching and then which shift type the punching refers to.

Even if there is no task, but the user has more than one shift within a two-hour period, the person needs to select which shift they want to punch in for in the drop-down list. The user doesn't need to punch out from the previous shift but only needs to punch into the next one.

When it's time for the employee to punch in for his or her next task, it's selected in the drop-down list. If the employee doesn't have any more tasks on the day, the employee can punch in for his or her original shift. When it's time for the employee to go home, the person punches out as usual. You therefore punch out from tasks and shifts, without punching in for the next shift. Punch out is only used when it is time to go home.  

It's not recommended to combine punching of interruption shifts with punching for tasks.

Settings

Access rights in Webpunch are currently only configurable in Classic under Settings > Access rights > Webpunch.

Note: For any help with configuring access rights for Webpunch, please contact Quinyx Support.
We are aiming to implement Webpunch configuration settings in Quinyx in the near future.


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