Schedule validations

Updated 1 week ago by Oscar Combes

When creating shifts in Schedule, Quinyx will validate the shift details against agreement settings, unit settings and account settings. These validations take place any time an existing is edited or a new one is added, be it in the Notifications panel or directly in Schedule. These validations also take place for absence shifts, including when creating leaves and when approving leave applications. If the user chooses to carry on with creating or editing a shift despite having received a warning message, Quinyx will log this circumvention.

The following validations exist in Schedule:

Validation message
Description

Break does not fulfil the minimum duration

Break is too short as per defined in the agreement/agreement template.

Employee does not have a role

You've rolled out the base schedule over a period which is prior to the employee's start date, agreement start date or role start date. Alternatively, you've rolled out the base schedule over a period which is after to the employee's end date, agreement end date or role end date. Note that Quinyx will require you to either delete or unassign the shift.

Employee not available

Employee not available as per defined in the agreement/agreement template.

Employee missing skill(s)

Employee is missing one or more skills that have been defined as required for this shift type in shift type settings.

Employee’s nominal hours have been exceeded

The employee's nominal hours have been exceeded. This is currently shown on the shift causing the nominal hours to be exceeded as well as on all subsequent shifts, but this behaviour will be improved.

Employment ended

Employee is not set to employed in People < Employee details < Status.

Exceeding working time without break

Maximum working hours without break exceeded as per agreement/agreement template.

Max hours per day

Employee scheduled more hours per day than allowed as defined in agreement/agreement template.

Max scheduled hours per week exceeded

Employee scheduled more hours per week than allowed as defined in agreement/agreement template.

Minimum weekly rest requirement not met

Employee scheduled more hours per week than allowed as defined in agreement/agreement template.

Number of shift breaks exceeds the maximum allowed

The limit of number of breaks per shift as defined in Account settings < Group management < [name of unit] < Advanced unit settings < Breaks/shift is exceeded.

Overlapping shift

Two or more shifts are overlapping.

Scheduled maximum consecutive days in a row

The employee has been scheduled more than the maximum consecutive days in a row as defined in the agreement/agreement template.

Shift break time exceeds the maximum allowed

Total time of the break(s) exceed(s) the maximum allowed as per defined in agreement/agreement template.

Shift length is less than minimum shift length

The shift is shorter than allowed as per defined in agreement/agreement template

The employee has no valid agreement

There is no agreement for the employee on the selected date.

The shift has been scheduled on a bank holiday

The employee has been scheduled on a date that has been configured as a bank holiday in Classic, either in "Time" < "UT/Overtime/Bank Holidays" or in "Bank Holidays" on the agreement. Note: In order for this validation to occur, ensure "Schedule bank holidays" is unticked in "Rules for hours" on the agreement/agreement template.


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