View, add, and delete Time Trackers

Updated 3 weeks ago by Leigh Hutchens

Time Trackers is a unique Quinyx term. It’s a feature for keeping track of hours and minutes or days. For example, you can use Time Trackers to track vacation balances, time off in lieu or flextime. Employees can use Time Trackers to monitor their balances in both the Time card and the app.

To view, edit, or delete Time Trackers, navigate to Account settings > Agreements > Time Trackers.

View Time Trackers

You can view the list of Time Trackers configured for your account.

When you navigate to the Time Tracker page, you'll see a list of all Time Trackers. You can sort on name, reference, and last modified:

Add Time Tracker

To see the list of existing Time Trackers, navigate to Account settings > Time Trackers:

Click the add button at the top right, and a side panel will open:

Configure the fields as per how the Time Tracker should work for your organization. Most fields will have a short explanation text next to them to guide you through the configuration.

Abbreviation

Enter an abbreviation for the Time Tracker.

Name

Give your Time Tracker a name.

Decimals to show

How many decimals are to be displayed.

Days/Hour

Select whether days or hours are to be counted. For example, a flextime bank is often added in hours while vacation may be calculated in days.

Comments

Add any necessary comments.

Periodized

Check if Time Trackers are to be accrued per year and have a unique balance every year. For example, if employees can save up to 5 holiday days 5 years, Quinyx may calculate different balances per year.

Each year starts on

Select a date if Time Trackers are to be accrued.

Standard deduction order

Select how calculation is to take place if Time Trackers are periodized. We support several different ways of deducting days/hours from a periodized Time Tracker. This setting controls the year from which negative transactions (e.g. taking holiday) will be deducted:

None (deduct from current year): This is the default option, and as described days/hours will be deducted from the same periodized year as that in which the transaction was created.

Least recent year first: This option will deduct days from the least recent year with a balance higher than zero.

Current year first, then the oldest: This will take days from the current year first, then apply the same order as the option above, the oldest year with a balance higher than zero.

First to expire: The first to expire.

Maximum accrual per year

For positive transactions with the operator Add, except for manual adjustments, limit the sum of qualifying per periodized year to the specified total. Zero means unlimited.

Total start date

Enter a date if you want it to start counting from a certain date. If you do not enter a date, it will start counting from the first transaction for the employee.

Limit to employed since date

Limit to employed since date.

Display warnings

Set minimum and maximum values to display a warning for the Time Tracker when any of these values has been reached. Note that setting a minimum and maximum value merely provides a warning when the value is exceeded, it does not stop the Time Tracker from calculating.

Show in staff portal and mobile app

Tick to display Time Trackers in the staff portal and mobile app.

You can choose whether to display the balance as of the current year on the actual day or the next occurrence of .

You can choose whether to display the balance as of the previous year on the actual day or the next occurrence of.

Click Save, and the Time Tracker will appear in the list of Time Trackers.

Balance as of 

A time Tracker can be configured to show balance as of per actual day or Next occurrence of.

If set to show as per Actual day it will:

  • In the Time Card in the web application show the value as per the selected date of that Time card.
  • In the Absence dialogue in the web application show the value as per the actual day.
  • In the employees mobile app show the balance as per the actual day that the employee is viewing the balances. 

If set to show as per Next occurrence of it will:

  • In the Time Card in the web application show the value as per the defined date of Next occurrence of (example December 31) regardless of what the date is on the chosen Time Card.
  • In the Absence dialogue in the web application show the value as per the defined date of Next occurrence of (example December 31) regardless of what the date of the actual day is.
  • In the employees mobile app show the balance as per the defined date of Next occurrence of (example December 31) regardless of what the date is when viewing the balances. 

You can also set a value for the previous years balance that will also show that years balance as per the defined date of Next occurrence of (example June 30)

Delete Time Tracker

Navigate to Account settings > Time Trackers to see the list of existing Time Trackers:

Click on the trash can icon next to the Time Tracker you want to delete. A confirmation dialogue will appear asking you to confirm the delete operation:

Click Ok if you want to proceed with the deletion.

If the Time Tracker is currently in use, you will receive an error message notifying you that it's not possible to delete the Time Tracker:

In order to add, edit, and delete Time Trackers, you need write access on account settings. If you only have read access, you will still be able to click the edit icon and see all settings, but you will not be able to edit anything.
Read more about using Time Trackers here.


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