Working with warnings and time settings

Updated 2 weeks ago by Leigh Hutchens

In Account settings, you configure warnings and time settings that will be displayed in the Schedule view when they are triggered, meaning that the condition for the warning is fulfilled. The warning will be indicated with a red line around the punch, as shown in the image below

Warnings

Activate warnings by checking the relevant boxes:

Employee approval missing

This warns if a past punch miss employee approval.

Manager approval missing

This warns if a past punch miss manager approval.

Salary types require approval

Ticking this produces a warning if a salary type is set to require a separate approval. Is approved in the Time card.

Autopunch out

A warning is produced if a punch out has been automatically created by the system.

Shift missing for registered time

A warning is produced if a punch is not associated to a shift or if the shift is missing.

Time missing for a shift

A warning is produced if a punch is missing for a shift.

Difference shift - time

Warn me if the length of the shift is more than X minutes longer than the length of the time punch, where X can specified.

Difference time - shift

Warn me if the length of a time punch is more than X minutes longer than the length of the shift, where X can be specified.

Time punch commented by employee

A warning is produced if employee has commented on a punch.

Time punch changed by employee

A warning is produced if an employee has changed the time of a punch.

Original punch time has changed

A warning is produced if a punch time has been changed by a manager in the admin portal.

Additional time

A warning is produced if a shift generates additional time outcome.

Overtime

A warning is produced if a shift generates an overtime outcome.

Time in lieu

A warning is produced if an employee or manager has selected to save overtime outcome to time off in lieu.

You can also filter on the warnings in the Schedule view, which allows you to see only time punches with warnings. This is mainly used when you are approving/attesting times before the payroll process. You'll then only be able to filter on the warnings that are activated:

The warning will still be indicated as long as the condition for the warning is true, even after attesting the time. E.g., if you have a warning when a punch creates overtime, the warning will be visible as long as the punch creates overtime.

Time settings

Time settings activates different functionalities in regards to Time:

Autopunch out requires time change prior to approval

Autopunch out requires time change prior to approval - this means that if an employee forgets to punch out and Quinyx creates an automatic punch out, his punch needs to be handled by a manager before anyone can approve the time punch.

Hierarchical approval

The employee needs to approve before the manager approves and finalize the punch before payroll.

A manager can approve employee

Allows a manager to approve on behalf of the employee (e.g., the employee tick box).

Approve into future

Times can be approved into the future - this is only possible with deviation reporting where punches already exists.

Transfer only fully approved times

Both checkboxes (employee and manager) in the time punch must be ticked off for it to count as fully approved.


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