Video tutorials

Updated 1 month ago by Leigh Hutchens

To help get you started, this set of short videos will help you maximize your Quinyx experience. Learn more about Roles and access rights, Mobile access rights, Organization, People, Base schedule, Roll out, Daily schedule management, Absence management, Punches and attest, Transfer to payroll, our mobile app and mobile access rights, and notification logic.

Please note: These video tutorials are updated regularly but may not reflect the most current version of Quinyx. Please refer to the release notes for functionality that may have been added since these videos were published.

Introduction

Welcome to Quinyx! In this high-level introduction, you will learn about:

  • How to access Quinyx
  • How to navigate through the system
  • Which functions are available under each tab
  • Configuration options
  • How to access the online manual

Roles and Access Rights

Role management and access rights allow you to configure what your staff sees and does in Neo. You can define roles, levels, and permissions.

You can:

  • Add/delete levels
  • Change level on roles
  • Add/edit/delete roles
  • Define permissions on feature groups for each role
  • Distribute roles under Organization

Find more information on Roles and Access rights HERE.

Organization

Using the company's organizational structure usually provides a good basis when setting up your configuration. However, it is not unusual that you will need to make some small changes to achieve the different permission levels in Quinyx that you want to have.

You can:

  • Add or remove members from a group
  • Give access to various group levels
  • Set end dates for temporary roles

For more information on Organization click HERE.

People

Use the People tab to administer your staff members.

You can:

  • View/add/edit/delete employee information
  • Add/edit/delete agreement templates and employment rate
  • Share employees to other units
  • Enable devices for mobile punching (under the Group Settings menu)

Find more information on People HERE.

Base Schedule

In Neo, you can use Base schedules to create a rolling schedule that follows the same pattern over a longer period of time. The 3 steps involved are Create, Roll out (activate)  and Publish (make visible to staff).

You can:

  • Add/edit/delete base (rolling) schedule
  • Move/copy/delete employee shifts
  • View schedule statistics and variables for optimal staffing
  • Roll out the schedule and handle warnings

Find more information on Base Schedules HERE.

Roll Out

When you are happy with your base schedule, it's time to roll it out (activate it) so that the shifts appear in the schedule. To roll out, go to "Base Schedule" and click the "Roll out" in the top right-hand corner. This will bring out a side panel. In this side panel, you're able to select a from and to date to which the Base schedule should be applied.

You can:

  • Roll out your base schedule and handle warnings
  • Continue rotation from a previous rollout
  • Roll out a base schedule over an absence

Read more information about rolling out your base schedule HERE.

Daily Schedule Management

Select the Schedule tab to manage the schedule. This view provides comprehensive information about the schedule.

You can:

  • View unassigned shifts and scheduled employees
  • View scheduled hours vs. contracted hours
  • Look at employee KPIs and time tracker balances
  • Add/copy/move shifts
  • View shifts and associated punches, notices of interest, and leave request
  • View schedule statistics and variables for optimal staffing
  • Publish the schedule to make it visible to the staff
  • Approve leave requests, add absences and attest worked hours

Find more detailed information about Schedule & Time HERE.

Absence Management

You can manage absences a few different ways in Neo.

You can:

  • View view/approve leave applications in the schedule or the shift notification center
  • Manually add absences
  • View Time tracker balances
  • Choose absence schedule
  • Delete/unassign/reassign underlying shifts in the period

Learn more about absence management HERE.

Punches and Attest

All worked hours need to be attested (approved) in Neo. The process may vary, but all punches must be approved before they will be included in a salary file. 

You can:

  • View/edit/add/delete punches
  • See salary types associated with a shift
  • Change cost center and agreement information
  • Change overtime outcome
  • Split punches and correct breaks
  • Attest punches

Find more information HERE.

Transfer to payroll

Select the Time tab to generate and manage payroll files.

You can:

  • See which items are and are not ready to transfer to payroll
  • Create a preliminary payroll file
  • Create a definitive payroll file
  • Create a Salary details report
  • Soft lock a schedule
  • Revert a payroll transfer

Find more information HERE.

Quinyx mobile introduction

You can use the Quinyx mobile app for workforce management. With the Quinyx app, you can:

  • View and apply for shifts and submit Notices of Interest
  • Punch in and out and attest worked hours
  • Apply for time off and view Time Trackers
  • View colleagues and their contact information
  • If you’re a manager, you can manage employee’s leave and shift applications

Find more information HERE.

Mobile Access Rights

Mobile access rights can be found under account settings and allows you to configure what your staff can do in the Quinyx mobile app.

You can:

  • Review and modify access rights settings and permissions copied from Classic to Neo.
  • Set mobile access rights for each staff category.
  • Set mobile permissions for different functional areas of the mobile app.

Find more information on Roles and Access rights HERE.

Notification logic - leave applications and shift bookings

Please watch this video to learn more about:

  • Why a new logic
  • Differences between the old and the new logic
  • Notification logic leave applications
    • Definitions
    • Examples
  • Shift booking logic

Find more information about leave application scenarios and logic here.


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