Adding an absence schedule

Updated 5 months ago by Leigh Hutchens

Absence schedule

Watch a short video tutorial here!

Sometimes an absence is entered well into the future, before there is a shift for the period. In such cases, no salary-based shift is created during the absence This means the employee will not receive any leave compensation. To counteract this, we have support for the absence schedule which, simply explained, comprises weekly templates which can be selected in the absence dialogue to create salary-based replacement shifts during the absence.

When setting up absence schedules, you decide if the absence schedule should 1) replace scheduled days, 2) replace free days or 3) replace all days. It is also possible to define that a shift from the absence schedule is to be adjusted according to nominal hours per day according to the employee’s agreement. You only need to create the absence schedule which contains the shift that covers the organization’s highest possible full-time day nominal hours (e.g. 40 hours/week), since Quinyx will automatically adjust the absence schedule to the employee’s employment rate.

This is how you select absence schedules on leave applications and absences in Neo:

  1. Open a leave application or absence.
  2. Select which absence schedule to apply.
  3. See outcome of the selected absence schedule.
  4. Decide what to do with the shifts that are covered by the absence schedule (unassign, delete, or reassign).
  5. Approve /Save

Part time absence on individual absence shifts

It's possible to apply part time absence per individual absence shift. 

How to:  

  1. Apply absence, select employee, from and to date, absence type.
  2. Apply part time absence percentage under Part time absence:
  1. Select what you want to do with the absence shifts.
    1. All shifts in one go:
    or
    1. Per individual shift:
  2. Select which action you want to apply on the absence shift(s): 
    1. Keep the start of the shift:
      1. Unassign the last part of the shift.
      2. Delete the last part of the shift.
    2. Keep the end of the shift:
      1. Unassign the first part of the shift.
      2. Delete the first part of the shift.
    3. Edit the whole shift:
      1. Keep the whole shift.
      2. Unassign the whole shift.
      3. Delete the whole shift.
Note that you can bypass the part time percentage by selecting c) i, ii, iii above. (this is relevant for some of our Norwegian customers who want to include the percentage in the salary file at the same time as they want to keep the entire absence shift intact).
It’s not possible to apply different percentage rates on the same absence


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