Adding a Second Absence - Replace or Overlap

Updated 2 months ago by Christine

When you add a second absence in a period where there already is an absence, you are able to replace parts or all of the existing absence with the one you're creating. Depending on your settings, you may also have the choice of creating overlapping absences.

Overlapping Absences

If you already have an absence on a certain day or in a certain period, you can add an additional absence. In the below example, Sara is already on part-time (50%) long-term sick leave but is now going on holidays for three days in that same period. This means she'll be completely absent from work during those three days. We'll want to add a second absence, of another absence type, to reflect that. When adding the second absence, you'll get the choice of either replacing her existing sick leave or creating an overlapping leave:

If you select "Overlap", Sara's two absences will appear in the Schedule:

The option of creating overlapping absences requires the "Allow overlapping leaves" setting in Classic's unit settings to be ticked.

Replacing Absences

No matter what your settings you have, you can always replace an existing absence with a new one.

In the below example, the employee already has an approved vacation between the 4th and 7th of March, but wants to go on parental leave on March 5th. When adding the additional absence in the system, the leave will be split into 3 parts:

  1. Vacation
  2. Parental leave
  3. Vacation


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