Availability

Updated 5 months ago by Malin Lindbom

Unavailability 

This functionality enable you to see if employees are available (or not available) in the schedule view. The purpose of this feature is to provide additional help in the scheduling process to find relevant employees to schedule for a particular shift, but also to simplify scheduling employees who are shared across units. You see when employees who are shared to your unit have shifts on other units, but also be able to see when your employee is scheduled elsewhere.

Note that this feature replaces "staff scheduled elsewhere" in the Display drop down.

How do I find this feature?

  1. Go to the schedule view
  2. Click on the filter icon
  3. Select “Unavailability” from the first filter option called “Schedule items”. 
  4. Now you will be able to see unavailability in the schedule view; a grey striped pattern.  

What is the definition of unavailability?

  • (un)availability defined on the agreement (for employees who are not shared, it's always the main agreement on home unit, for employees who are shared, it's the main agreement where the shift is scheduled).  
    • Start and end time of the defined unavailability
    • Unavailability reason

In the example above, the employee is unavailable according to agreement the whole day. 

  • Absences
    • When an employee is absent on home unit or other unit (if applicable) 
      • start and end time of the absence
      • Unavailability reason
  • Shifts
    • When an employee is scheduled on home unit or other unit (if applicable)
      • Start and end time of the shift
      • Shift type
      • Unit name (if the shift is on another unit)
      • Section (if applicable) 

In the example above, the employee is unavailable as he/she has a shift on another unit that day (Newborough). 

Additional information

  • You are able to see unavailability in all views. When there is not enough space to fit all information without removing parts of the text, the text is removed completely and the information can instead be found on hover.  
  • If an employee has several unavailability reasons at the same time (for example the employee is unavailable according to agreement AND is absent) only one unavailability reason will be displayed in the view. We will first show absences, shifts and lastly agreement. You will be able to see all unavailability reason in the tooltip on hover. 
  • Note that if an employee is unavailable parts of the day, in all view above one day (i.e. weekly and monthly view), the entire day is shown as unavailable. On hover, you will be able to see the time of the unavailability. 


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