Absence schedule FAQ

Updated 4 months ago by Daniel Sjögren

Q: Why would I want to work with an absence schedule?

Sometimes an absence is entered into the future because there's no shift for the distant period. In these cases, no salary-based shift is created during the absence, which means the employee won't receive any leave compensation. To counteract this, you can use an absence schedule that, simply explained, comprises weekly templates which can be selected in the absence dialogue to create salary-based replacement shifts during the absence. Parental leave is a good example of working with an absence schedule.

Q: What are the benefits of creating an absence schedule?

When you create an absence schedule, you create a series of "phantom shifts" that act as placeholders long before the absence will occur. You can use them as a weekly template, which can be selected in the absence dialog to create salary-based replacement shifts.

Q: Is it possible to apply a part-time absence per individual on an absence shift?

Yes, it is. Read more about it here.

Q: Can I apply different percentage rates on the same absence?

No. It's not possible to apply different percentage rates to the same absence.

Q: What happens if I add an absence with an absence schedule and then roll out a base schedule over that absence day?

If you add an absence with an absence schedule on an empty day and then roll out a base schedule over that absence day, it will create an underlying shift, even if the absence schedule was empty on that day. Rolling out a base schedule over an absence will always create an underlying shift. Read more about working with absence schedules here.

Q: Can I use an absence schedule with a 0 hours contract?

When employment rate = 0, absence schedules “act as if” the employment rate is 100%. The reason is that if you have a 0%-employment rate employee while using an absence schedule, you’re presumably using it because you want the employee to have some kind of absence shift, f.ex. like some kind of paid holiday. So, if the absence schedule were to assign a 0-hour shift to that employee, the employee would de facto not get any paid holiday at all, defeating the entire purpose of using an absence schedule in the first place.

Q: What happens if I add an absence schedule where the shift types in it have no shift section value?

When you create an absence using an absence schedule on a section and said absence schedule makes use of shift types where the shift section value is null, the absence will automatically add the shift section value to its absence shifts. This is consistent with what happens when you add a shift of a shift type with no section value on section level.

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