Time warnings

Updated 3 months ago by Oscar Combes

Time warnings are mainly displayed on punches, but some can also occur on absences or even shifts.

Time warnings by schedule item

Absence warnings

Absence warnings are shown with a red frame. On multi-day absences, red frames are only shown on the specific days that have a warning:

However, in the "Edit absence" panel, all the warnings of that multi-day absence will appear together with the dates to which the warnings apply:

If you reassign an absence, any warnings won't update until after you've clicked "Save".

The below table lists the different kinds of absence warnings available in Quinyx and details which Classic parameter setting controls them.

Absence warning

Parameter setting in Classic

Description

The absence contains salaries that require approval

Salary types require approval

The absence generates a salary type that's been configured to require approval and the salary type in question is yet to be approved in the salary type overview.

The absence generates additional time compensation

Additional time

The absence generates the "Additional hours paid" salary type.

The absence generates overtime compensation

Overtime

The absence generates one of the following standard salary types:

  • Daily overtime 4 paid
  • Extra daily overtime paid
  • Extra overtime paid
  • Extra weekly overtime paid
  • Ordinary overtime paid
  • Ordinary daily overtime paid
  • Ordinary weekly overtime paid
  • Overtime 4 paid
  • Qualified daily overtime paid
  • Qualified overtime paid
  • Qualified weekly overtime paid
  • Weekly overtime 4 paid

The absence generates time in lieu

Time in lieu

The absence generates one of the following standard salary types:

  • Daily overtime 4 to time off in lieu
  • Extra daily overtime to time off in lieu
  • Extra weekly overtime to time off in lieu
  • Extra worked overtime to time off in lieu
  • Ordinary daily overtime to time off in lieu
  • Ordinary weekly overtime to time off in lieu
  • Ordinary worked overtime to time off in lieu
  • Qualified daily overtime to time off in lieu
  • Qualified weekly overtime to time off in lieu
  • Qualified worked overtime to time off in lieu
  • Weekly overtime 4 to time off in lieu
  • Worked overtime 4 to time off in lieu

Punch warnings

Punch warnings are indicated with a red border around the punch, and the type of warning(s) is detailed in the "Edit punch"-dialog when you click the punch.

The below table lists the different kinds of punch warnings available in Quinyx and details which Classic parameter setting controls them.

Punch warning

Parameter setting in Classic

Description

Shift missing

Time missing for a shift

Time punch is not associated with a shift.

Autopunch

Auto punch out

Punch out has been created automatically by the system, in other words an employee has forgotten to punch out. You need to edit the duration of this punch for the warning to go away. If you were to accidentally extend the duration of an auto punched-out punch, you will get a popup informing you of this.

Punch is longer than the shift

Difference, shift-time

The length of the punch is longer than the shift by more than x defined minutes.

Punch commented by employee

Time punch commented by employee

When an employee has added a comment when punching in or out.

Punch is shorter than the shift

Difference, time-shift

The length of the punch is shorter than the shift by more than x defined minutes.

Employee approval missing

Employee approval missing

The punch has not been approved by the employee.

Manager approval missing

Manager approval missing

The punch has not been attested by the manager.

The punch has been edited by employee

Changed by employee

The employee has changed the time punch.

The original punch time has changed

Original punch time has changed

The original time of the punch has been edited by someone with higher access rights than the employee.

The punch contains salaries that require approval

Salary types require approval

The punch in question contains a salary type that's been configured to require approval and the salary type in question is yet to be approved in the salary type overview.

The punch generates additional time compensation

Additional time

The "Paid" radio button is selected in the "Overtime/Additional time type" section of the punch generating the warning and the punch generates the "Additional hours paid" salary type.

The punch generates overtime compensation

Overtime

The "Paid" radio button is selected in the "Overtime/Additional time type" section of the punch generating the warning and the punch generates one of the following standard salary types:

  • Daily overtime 4 paid
  • Extra daily overtime paid
  • Extra overtime paid
  • Extra weekly overtime paid
  • Ordinary overtime paid
  • Ordinary daily overtime paid
  • Ordinary weekly overtime paid
  • Overtime 4 paid
  • Qualified daily overtime paid
  • Qualified overtime paid
  • Qualified weekly overtime paid
  • Weekly overtime 4 paid

The punch generates time in lieu

Time in lieu

The "Save as time in lieu" radio button is selected in the "Overtime/Additional time type" section of the punch generating the warning and the punch generates one of the following standard salary types:

  • Daily overtime 4 to time off in lieu
  • Extra daily overtime to time off in lieu
  • Extra weekly overtime to time off in lieu
  • Extra worked overtime to time off in lieu
  • Ordinary daily overtime to time off in lieu
  • Ordinary weekly overtime to time off in lieu
  • Ordinary worked overtime to time off in lieu
  • Qualified daily overtime to time off in lieu
  • Qualified weekly overtime to time off in lieu
  • Qualified worked overtime to time off in lieu
  • Weekly overtime 4 to time off in lieu
  • Worked overtime 4 to time off in lieu

Shift warnings

A red frame will also appear around a shift in the case of the "Shift without matching punch" bank holiday rule:

Following a logic similar to that of absences and shifts, the warning will then appear in the "Edit shift" panel:

The below table lists and details the different kinds of absence warnings available in Quinyx

Shift warning

Parameter setting in Classic

Description

The shift contains salaries that require approval

Salary types require approval

The shift generates a salary type that's been configured to require approval and the salary type in question is yet to be approved in the salary type overview.

The shift generates additional time compensation

Additional time

The shift generates the "Additional hours paid" salary type.

The shift generates overtime compensation

Overtime

The shift generates one of the following standard salary types:

  • Daily overtime 4 paid
  • Extra daily overtime paid
  • Extra overtime paid
  • Extra weekly overtime paid
  • Ordinary overtime paid
  • Ordinary daily overtime paid
  • Ordinary weekly overtime paid
  • Overtime 4 paid
  • Qualified daily overtime paid
  • Qualified overtime paid
  • Qualified weekly overtime paid
  • Weekly overtime 4 paid

The shift generates time in lieu

Time in lieu

The shift generates one of the following standard salary types:

  • Daily overtime 4 to time off in lieu
  • Extra daily overtime to time off in lieu
  • Extra weekly overtime to time off in lieu
  • Extra worked overtime to time off in lieu
  • Ordinary daily overtime to time off in lieu
  • Ordinary weekly overtime to time off in lieu
  • Ordinary worked overtime to time off in lieu
  • Qualified daily overtime to time off in lieu
  • Qualified weekly overtime to time off in lieu
  • Qualified worked overtime to time off in lieu
  • Weekly overtime 4 to time off in lieu
  • Worked overtime 4 to time off in lieu
Warnings are not visualized in the case of “Time off” bank holiday rule. We do, however, have a long-term vision to support this.

Setup

Time warnings are typically set up by the Account managers, and are global for the account. This means that if you make a change it will impact the entire account, not just the unit or section you're currently in. The warnings are setup in "Time" < "Parameters" in Classic and determine the functioning of warnings in Neo as well as in "Time" < "Time" in Classic.


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