Working with absence schedules

Updated 1 week ago by Leigh Hutchens

Absence schedules are optional. Please note you must currently configure absence schedule in Classic. If you are new to Quinyx, please consult with your Project Manager before setting up any absence schedules.
Click here to read more about adding an absence schedule in Quinyx and watch a short video tutorial here!

What is an absence schedule?

Absence schedules are created as a means to manage future absences, to help organize and plan for absence shifts, and to ensure that the correct payouts and configurations are applied so that an employee is reimbursed correctly.

Benefits of creating absence schedules

Using absence schedules creates a series of "phantom shifts" whenever a future absence is required/requested well before the working schedule has been created and rolled out. This gives managers something to approve and plan around - as well as providing a “container/placeholder” for Quinyx to attribute different payout rules and configurations.

These absence schedules can then work as a weekly template, which can be selected in the absence dialogue to create salary-based replacement shifts/containers.

Example of an absence schedule

Parental leave is a good example of an absence schedule. Take, for instance, an employee should get paid parental leave from May to September next year. The company doesn’t schedule shifts that far in advance and hasn’t rolled out the schedule yet for next year, so instead you can create an absence schedule to account for this upcoming period. You can also create a template of underlying shifts with defined payouts for the period.

User stories

As an account manager with write access on account settings:

  • I can navigate to a page where I can see all the existing absence schedules.
  • I can edit all existing absence schedules.
  • I can add a new absence schedule.
  • I can delete an existing absence schedule.

As an account manager with read access on account settings:

  • I can navigate to a page where I can see all the existing absence schedules.
  • I can see the settings for each individual absence schedule.
  • I can edit an existing absence schedule.
  • I can delete an existing absence schedule.


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