Q1 2025 Quinyx and Employee Hub quarterly release roundup

Updated by Leigh Hutchens

As we look back on Q1 2025, both the Quinyx web app and Employee Hub have seen meaningful enhancements that reflect our continued focus on usability, flexibility, and operational efficiency. These updates are part of our broader commitment to supporting workforce leaders and frontline teams with tools that are not only powerful, but intuitive and adaptable to real-world needs. Whether you're managing complex schedules, coordinating multi-site teams, or streamlining communications, this quarter’s improvements are designed to help you work smarter, move faster, and stay connected.

Quinyx web app

Q1 2025 new functionality and improvements

As we wrap up the latest quarter, we're excited to share the key updates and improvements that have been released across the Quinyx platform. This recap highlights the most impactful new features, performance improvements, and usability enhancements aimed at helping you manage your workforce more efficiently and effectively. Each feature is designed to make your day-to-day tasks simpler, from streamlining scheduling processes to providing new insights into workforce productivity.

Version 0202

New design in the mobile apps and new side menu logo option
  • What it is: A refreshed design is coming to the Quinyx mobile apps (Android and iOS) in version 3.41, including a dynamic side menu that now adjusts color based on the user's phone mode (light or dark). Admins can now upload separate logos for each mode via new settings in Account settings > Appearance > Navigation Bar.
  • Why it's valuable: The side menu now aligns with each user’s system preferences, improving the visual experience. The ability to upload mode-specific logos ensures branding remains consistent and professional across both display types.
  • How it helps you: Your logo will display correctly in both light and dark modes, improving app appearance and user recognition. If no logos are provided, the Quinyx default logo will be shown, so uploading your own ensures a branded experience.
Offer shifts to multiple employees
  • What it is: Managers can now offer a single shift to multiple employees at once, instead of one at a time.
  • Why it's valuable: It significantly speeds up shift coverage and ensures that open shifts are filled faster.
  • How it helps you: You spend less time coordinating and can fill critical gaps more efficiently, while employees stay informed in real-time.
Manager comments on shift swap requests
  • What it is: Managers can now add comments when approving or denying shift swap requests.
  • Why it's valuable: This increases transparency and improves communication around scheduling decisions.
  • How it helps you: Employees will better understand why requests are approved or denied, reducing confusion and potential frustration.
PDF export for Advanced Analytics
  • What it is: You can now export Advanced Analytics dashboards as PDFs in multiple sizes and printable formats. CSV export is also available as an alternative.
  • Why it's valuable: Makes it easy to share data insights with teams, stakeholders, or leadership in a clean, accessible format.
  • How it helps you: Quickly generate polished, presentation-ready reports for meetings, reviews, or strategy sessions—no need for manual screenshots or formatting.
Metric display mode default leveraging agreement information
  • What it is: The default display mode in the schedule view now shows employees’ agreement names by default instead of totals.
  • Why it's valuable: It makes it easier to see which rules or conditions apply to an employee when scheduling.
  • How it helps you: Saves time and reduces mistakes when building or adjusting schedules, particularly in complex setups.
For more detailed information, please take a look at the Version 0202 release notes.

Version 0203

Manager comments on shift booking requests
  • What it is: Managers can now add comments when approving or denying shift booking requests.
  • Why it's valuable: Enhances communication and provides context for scheduling decisions.
  • How it helps you: Strengthens trust with employees by explaining decisions clearly and consistently.
Edit date on multiple shifts in Schedule view
  • What it is: Bulk edit now supports changing the date for multiple shifts at once.
  • Why it's valuable: Reduces manual work and speeds up shift adjustments when schedules change.
  • How it helps you: You can move entire sets of shifts in seconds instead of updating each one individually.
Log in with employee ID and company alias
  • What it is: New login option using a Company alias and Employee ID instead of traditional usernames.
  • Why it's valuable: Supports customers with non-standard login setups and simplifies user authentication.
  • How it helps you: Provides a more flexible and scalable way for large or complex organizations to manage user access.
For more detailed information, please take a look at the Version 0203 release notes.

Version 0204

Schedule validation 2.0
  • What it is: New customizable rule engine for scheduling validations.
  • Why it's valuable: Gives organizations full control over which validations are enforced and how.
  • How it helps you: Lets you tailor scheduling rules to fit your operational needs without compromising compliance.
Shift offers audit logs
  • What it is: Full audit trail for shift offer actions now available in the system logs.
  • Why it's valuable: Adds transparency and accountability to shift management workflows.
  • How it helps you: Easily investigate shift changes and resolve disputes with clear evidence.
Quicker bulk editing of the Schedule - edit employees on multiple shifts
  • What it is: You can now reassign multiple shifts to different employees at once.
  • Why it's valuable: Drastically speeds up scheduling adjustments during changes or emergencies.
  • How it helps you: Quickly update schedules without needing to touch each shift individually.
Control which units can run Auto Schedule or Auto Assign
  • What it is: Admins can now specify which units are permitted to run the Auto Schedule and Auto Assign algorithms, using a new configuration option in Optimization Settings > Algorithm settings.
  • Why it's valuable: Prevents scheduling algorithms from being triggered in units that are not properly configured, helping maintain operational integrity and reducing errors.
  • How it helps you: Gives you precise control over where algorithmic scheduling can be applied, ensuring it's only used in the right places—and making large-scale configuration easier through unit, district, or organization-level selection.

For more detailed information, please take a look at the Version 0204 release notes.

Version 0205

Manager comments on shift unassignment requests
  • What it is: Managers can now add comments when approving or denying shift unassignment requests.
  • Why it's valuable: Enhances transparency by providing employees with clear reasoning behind scheduling decisions.
  • How it helps you: Builds trust and reduces misunderstandings when shifts need to be reassigned or denied.
Away group shift and absence shift hour count
  • What it is: Updates ensure rounding rules are now consistently applied to both optimal and scheduled headcounts.
  • Why it's valuable: Enables more accurate and meaningful comparisons between optimal and scheduled labor needs.
  • How it helps you: Provides clearer workforce planning insights, helping managers make better staffing decisions.
Improved rounding of Optimal Headcount values
  • What it is: Updates ensure rounding rules are now consistently applied to both optimal and scheduled headcounts.
  • Why it's valuable: Enables more accurate and meaningful comparisons between optimal and scheduled labor needs.
  • How it helps you: Provides clearer workforce planning insights, helping managers make better staffing decisions.
Improved support for monitoring and editing shared employees' schedule
  • What it is: Hour counts are now also shown for away-group shifts and absences.
  • Why it's valuable: Helps local managers better track the total scheduled hours of shared employees across locations.
  • How it helps you: Makes it easier to balance workloads and quickly identify scheduling discrepancies.
For more detailed information, please take a look at the Version 0205 release notes.

Version 0206

Improved support for monitoring and editing shared employees' schedule
  • What it is: Away-group absences now display their unit names; local shift type names now show for away-group shifts.
  • Why it's valuable: Enhances clarity on where shifts and absences originate.
  • How it helps you: Quickly identify and follow up with the right location or team regarding schedule changes.
Improved usability of the exported Forecast data
  • What it is: Forecast export data now properly formats number and date fields.
  • Why it's valuable: Saves time by eliminating the need for manual formatting when using external tools.
  • How it helps you: Makes data analysis and reporting much faster and more reliable.

Version 0207

Daily notes
  • What it is: Ability to add notes on specific days directly within the Schedule view.
  • Why it's valuable: Helps capture important details tied to specific dates, improving planning accuracy.
  • How it helps you: Streamlines daily scheduling and improves collaboration across teams managing complex calendars.
Edit shift type and its properties on multiple shifts in the Schedule view
  • What it is: Bulk edit panel now allows full shift type and property updates for multiple shifts at once.
  • Why it's valuable: Greatly speeds up complex schedule updates.
  • How it helps you: Reduces manual work and minimizes errors when applying shift changes across many employees.
Terms and Conditions
  • What it is: New functionality to set up and enforce acceptance of custom Terms and Conditions for users.
  • Why it's valuable: Supports legal compliance and formal communication of policies across your organization.
  • How it helps you: Ensures all employees formally acknowledge important company terms, both on web and mobile.
Tags follow-up improvements
  • What it is: Improved tag search functionality, with persistent filters and better support for long tag names.
  • Why it's valuable: Enhances the experience of analyzing and reporting based on tags.
  • How it helps you: Makes it easier to track and visualize operational or engagement data across campaigns.
Improved support for monitoring and editing shared employees' schedule
  • What it is: Schedule view now sorts all items for a day chronologically, regardless of type or group.
  • Why it's valuable: Provides a more logical, easy-to-read daily overview.
  • How it helps you: Makes it faster to review an employee's full day at a glance, improving scheduling accuracy.

Example functionality

Below, we walk you through how to use some of the functionality introduced in Q1 2025.

Offer shifts to multiple employees
  • Managers can offer a single shift to multiple employees at once. 
  • This streamlines the filling open shifts and reduces the time it takes to find a suitable employee.
Edit date on multiple shifts
  • You can select multiple shifts, update their dates simultaneously, and confirm the changes in a single action. 
  • This improves scheduling efficiency and reduces time spent on the planning process.
Edit time on multiple shifts
  • You can select multiple shifts, update their times simultaneously, and confirm the changes in a single action. 
  • This improves scheduling efficiency and reduces time because you can bulk edit shifts.
Shift offers audit logs
  • Quinyx provides more information and a bigger picture for managers to understand if some of the shift changes are actually coming from connected shift offers.
  • Configurable functionality, these logs will only be visible if you have this functionality turned on in your customer-level settings.
Daily notes
  • Streamlines your workflow by keeping all critical information directly associated with each specific day.
  • Provides better organization and efficiency in managing daily schedules.
  • Enhances collaboration by allowing team members to add notes on shared planning days.

Employee Hub

During Q1, Employee Hub continued to evolve with powerful updates that improve visibility, streamline content management, and we enhanced the overall user experience. From expanded translation capabilities to refined folder controls and a fresh interface, these improvements are designed to make daily workflows more intuitive and effective.

Version 0202

Improved audience visibility for shared folders
  • What it is: You’ll now see an icon on folder cards when a parent folder is not sharing its audience with all subfolders.
  • Why it's valuable: Previously, it was unclear if audience settings were inherited. This visual cue makes it easy to spot inconsistencies.
  • How it helps you: You can confidently manage audience settings and ensure content reaches the right people without unnecessary digging.
For more detailed information, please take a look at the Version 0202 release notes.

Version 0203

Hide engagement statistics for stories (AIO only)
  • What it is: Admins can now hide engagement metrics like readership and engagement stats for stories, with visibility tailored by user role.
  • Why it's valuable: Supports more discreet content distribution and aligns with privacy expectations or communication strategies.
  • How it helps you: Managers and employees see only the insights appropriate to their roles, reducing unnecessary pressure or distraction.
Reconnect subfolders to shared audience
  • What it is: You can now reshare a parent folder's audience with all subfolders using a “Reconnect subfolders” button.
  • Why it's valuable: Ensures consistency and saves time when realigning folder structures that have diverged.
  • How it helps you: Easily bring subfolders back into sync with parent audience settings—no more manual corrections or missed recipients.

For more information, please take a look at the Version 0203 release notes.

Version 0205

Automated translations (AIO only)
  • What it is: Tasks, stories, and forms can now be automatically translated into selected languages using AI.
  • Why it's valuable: Speeds up multilingual communication, especially for urgent messages from HQ to frontline teams.
  • How it helps you: Create content once and reach all employees in their preferred language—without relying on manual translation workflows.
Redesign of the Frontline Portal – phase 1
  • What it is: A visual refresh of story, task, file, folder, and form cards using updated icons, fonts, and colors.
  • Why it's valuable: Provides a more modern, intuitive look while keeping functionality unchanged.
  • How it helps you: Enjoy a cleaner, more user-friendly interface that aligns with the updated QUI design system.

Move a file or folder more easily
  • What it is: Enhanced file hub now allows smoother navigation and relocation of files and folders within the system.
  • Why it's valuable: Reduces friction and saves time in organizing content.
  • How it helps you: Move content in just a few clicks—no more downloading and re-uploading.
For more information, take a look at the Version 0205 release notes.

Version 0206

Files Hub – Uploaded files collection

  • What it is: A new section that displays all files uploaded to tasks, stories, and forms you have access to.
  • Why it's valuable: Helps you locate and move files without needing to remember where they were originally uploaded.
  • How it helps you: Find what you need faster and move files directly—no more downloading just to re-upload.
Redesign of the Frontline Portal – phase 2
  • What it is: Updates to top navigation, tabs, and dashboard headings as part of the ongoing UI refresh.
  • Why it's valuable: Offers a more consistent and intuitive interface across the platform.
  • How it helps you: Navigate the Frontline Portal with greater ease and visual clarity, enhancing everyday usability.

Before

After

Version 0207

Redesign of the Frontline Portal – phase 3
  • What it is: The third phase of the UI refresh includes updates to the calendar views (month/week) and side menus like Filters, Sort, and Location.
  • Why it's valuable: Enhances consistency and improves the visual clarity of frequently used views and controls.
  • How it helps you: Enjoy a more modern and intuitive interface without any changes to existing functionality.
Category management in the all-in-one solution
  • What it is: Managers with the right permissions can now add, edit, and delete categories in the Frontline Portal.
  • Why it's valuable: Provides more flexibility and control over how content is grouped and managed.
  • How it helps you: Keeps your workspace organized and aligned with how your teams collaborate and distribute information.
Views and downloads tracking for files and folders
  • What it is: You can now see who has viewed or downloaded any file or folder, and export this data.
  • Why it's valuable: Offers greater transparency and insight into file engagement.
  • How it helps you: Track content reach, confirm file access, and generate reports to support compliance or team follow-up.
Folder creators can now see all content, including from others
  • What it is: Creators of shared folders can now view all files and folders uploaded by others using a new filter.
  • Why it's valuable: Previously, shared folders could appear empty if others added content you couldn’t see.
  • How it helps you: Avoid confusion and ensure full visibility of shared content—even if it was uploaded by other users or groups.
For more information, take a look at the Version 0207 release notes.

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