How to

31 articles

Time Trackers, practical examples

Time Trackers can be used in several different ways, depending on your needs. Earned vacation, depending on the length of employment. Employees earn 0.068493 holiday days per day of employment if the…

Updated by Daniel Sjögren

Overtime methods, practical examples

Overtime Methods is, simply put, the different rules that dictate how and when overtime should be paid out to your employees. You can define what kind of overtime methods a particular agreement will…

Updated by Leigh Hutchens

"Dutch vacation" configuration

This page is currently only available in English.. Please take a look at our "Dutch vacation" FAQ here ! This article explains how to configure and manage vacation balances for employees in accordanc…

Updated by Leigh Hutchens

Cost calculations

You can use Quinyx to calculate salary costs. This isn't linked to any actual salary payment, it's only used for calculating the cost for your planned schedule and also to see the cost for the worked…

Updated by Daniel Sjögren

Using mini jobbers to calculate absence value - German use case

Mini jobb (German: geringfügige Beschäftigung) is a German form of part-time employees who work irregular hours and days per week. For these employees, the employment rate and/or the nominal hours ar…

Updated by Leigh Hutchens

How to assign shifts to another employee in a rolled out schedule if an employee leaves the company

There may be times when an employee leaves the company and the shift needs to be reassigned to a different employee but the schedule has already been rolled out. There are two solutions. The only thi…

Updated by Leigh Hutchens

On-call/Standby guide

An on-call/standby shift is when a business has an unexpected or emergency demand outside of traditional working hours. Click here to read more about schedule validations and which time rules are che…

Updated by Leigh Hutchens

How to clean up your configuration

Over time, your Quinyx environment may accumulate outdated shift types, inactive employees, or legacy cost centers. Cleaning up this data ensures your system remains easy to navigate and prevents err…

Updated by Daniel Sjögren

Filters Use Cases & FAQ

Below you will find some of the most frequent filter use cases and how to solve them. In addition, you will also find the most Frequently Asked Questions regarding filters. We recommend you to set up…

Updated by Daniel Sjögren

How to configure "8/13 rule for Bank Holidays"

The “8/13 rule for bank holidays” is developed to compensate employees not working on a bank holiday that is on the same weekday that they usually work on. In this case, the "8/13" means that if the…

Updated by Leigh Hutchens

How to work with salary on tasks

Tasks in Quinyx can be considered sub-shifts. In other words, they describe the activity of the assignee on a portion of a shift. You can define a task either on a shift type or manually on a shift.…

Updated

How to investigate time settings

In this page we aim to support troubleshooting for the desired attestation process behavior according to the selected options available in Time Settings that manage punch attestation: Hierarchical ap…

Updated by Leigh Hutchens

How to configure time punch rounding

A time punch should be rounded if employees are punching in and out within a particular interval. Example use case. When an employee comes to work 15 minutes earlier than the scheduled work time and…

Updated by Leigh Hutchens

How to work with cross-unit scheduling

We're currently developing permissions for cross-unit scheduling. Until this functionality is complete, the "Cross-unit scheduling" permission will be visible in Role Management but will not yet have…

Updated by Leigh Hutchens

Troubleshooting login and password issues

There are multiple ways to log in to Quinyx, and most of the time, it’s quick and easy. But if something doesn’t go as expected, don’t worry — this guide walks you through the most common login and p…

Updated by Leigh Hutchens

Punch devices authentication and identification

You can use different devices to punch in and out of Quinyx. Webpunch. Webpunch is Quinyx’s own interactive system built to function on a variety of hardware such as computers, tablets, smart devices…

Updated by Daniel Sjögren

How to adjust your time and date display settings

Quinyx allows you to customize how time and dates are displayed in the portal. By default, the system first references your company's set language/locale before checking individual user settings. Thi…

Updated by Leigh Hutchens

Overtime period basics

This article is meant to teach you the basics of overtime periods within Quinyx. This includes getting a basic understanding of how overtime periods work and how to set up an overtime period. You can…

Updated by Victor Jespersen

How to maximize the shift planning process

Planning and scheduling employees can often feel overwhelming, especially when you're pressed for time and need to accommodate various variables like availability, skills, and labor laws. However, wi…

Updated by Leigh Hutchens

How to troubleshoot daybreak

This document does not cover all use cases just the more common ones. In Quinyx, "daybreak" refers to the time the system uses to mark the end of one day and the start of the next. Different parts of…

Updated by Leigh Hutchens

How to configure the SMS/text message functionality

You can select to receive notifications via SMS/text messages whenever an automatically generated Qmail message is sent. Configuring SMS/text messages. Unit level. To set up the SMS/text message func…

Updated by Daniel Sjögren

Overtime method basics

This article is meant to teach you the basics of overtime methods within Quinyx. This includes getting a basic understanding of concepts such as overtime methods, how to create overtime methods, and…

Updated by Victor Jespersen

Vuosivapaa accrual and X and V days functionality

Vuosivapaa is a type of accrual of annual leave entitlement used in Finland. This is especially common for companies working in the hospitality and retail sectors and is required by law. Annual leave…

Updated by Leigh Hutchens

Understanding X and V days in Finnish hospitality law

X and V days is a concept that is used by the Finnish hospitality sector and is required by law. For each week of five working days, the employee earns two days off: one is a weekly rest day ‘V’ of m…

Updated by Leigh Hutchens

Understanding Vuosivapaa accrual and consumption

Vuosivapaa is a type of accrual of annual leave entitlement used in Finland. This is especially common for companies working in the hospitality and retail sectors and is required by law. Annual leave…

Updated by Leigh Hutchens

How to configure breaks

In Quinyx, configuring breaks is simple. Breaks can either be paid, meaning they count as worked hours, or unpaid. Depending on your setup, employees may also punch out when they start a break and pu…

Updated by Leigh Hutchens

Working with Absence Opportunities

Read more about working with absence types here. Absence Opportunities is a functionality developed in close collaboration with our customers. It gives managers a way to proactively offer employees o…

Updated by Leigh Hutchens

How to work with Schedule compliance rules for Auto Assign

Understanding Schedule compliance rules in Auto Assign. Schedule compliance rules help Auto Assign create schedules that are not only efficient, but also compliant with labor regulations, company pol…

Updated by Leigh Hutchens

Working with shift type rules at the section level

Recommended for managers needing to align rules with specific section demand. To ensure your Auto Schedule results accurately reflect your staffing needs, you can define shift type rules at either th…

Updated by Leigh Hutchens

How to use audit logs

In Quinyx, audit logs are essentially records of past actions within a specific context. They are instrumental for resolving disputes or issues concerning workforce planning and attendance, providing…

Updated by Leigh Hutchens

Understanding and applying break calculation rules

Incorrect break deductions are one of the most common causes of payroll errors — and one of the hardest to catch before it's too late. If your employees punch in and out without manually recording br…

Updated