Tables - Salary Types
The Salary type codes in Quinyx must reflect the code in your payroll system so that the exported salary files can be input correctly.
You also have to enable relevant salary types in the agreement templates so that the pay link works.
Go to the tab Settings - Tables - Salary types.
This view shows a standardised global salary type list. All salary types in the list have separate links to different parts of Quinyx. If you state in the agreement that, for example, the person works for hourly pay, the salary type called Hourly pay in the list will be generated for all the time that the employee works.
The codes for the salary types in the default list are fictitious and must be replaced with your own salary type codes, i.e. corresponding codes in your payroll system. Only the salary types which are relevant to you need to be replaced.
If you want to, you can change the name of the salary type to something which suits the company better. However, you cannot rename Hourly pay to Unsocial hours as these essentially have different functions.
In addition to the salary types which already feature in the list, you can create your own salary types, such as for leave. Salary types that you yourself add are placed at the bottom of the list.
Add/change Salary type
The Salary type has a number of setting options. You can create a new Salary type by clicking the Add button, or changes to an existing one by double-clicking on it in the list.
- Salary type: The code for the salary type in the payroll system
- Custom name: a descriptive name for the salary type
- Is leave: this box must be checked if the salary type relates to leave. This is important so that the transaction row ends up in the right place in the salary file.
- Use Round if you want the salary type to be rounded up or down. One example of this is if the employee needs to be given a full half hour of unsocial hours compensation for each half hour of unsocial hours started.
- To set rounding, click the field "Round"
- Stay the nearest period in minutes to which rounding of the salary type should take place, e.g. 30.
- Select whether the salary type should be rounded up or down. The rounded part can be converted to a different salary type if you want to be able to track it separately.
- Click on the dropdown list Select a salary type to convert the rounded value to. Note that it is therefore only the rounded part which will be converted.
- Minimum value: Enter any minimum value to be created at day level. If the salary type is created automatically and the minimum value is not reached, it will be rounded upwards.
- Maximum value: Enter any maximum value to be created at day level. If the salary type is created automatically and the maximum value is not reached, it will be rounded downwards.
- Transfer to payroll: This box must be checked for the salary type to be included in the salary file for transfer to pay. To prevent a particular salary type from being approved too quickly or easily, you can mark that it requires special approval to be transferred to payroll.
- When Requires approval is checked, you have the option to choose whether the salary type should be approved automatically when it is created in the time card. A non-approved salary type will not generate any outcome of hours in the time card and hence not create any transaction to the salary file.
- Time Trackers: You can also choose whether and how a salary type will influence what are known as Time Trackers. Time Trackers are set up under Settings/Tables. Time Trackers: This may involve time off in lieu, holiday or flexitime. One common example is when working with time off in lieu for those salaried on a monthly basis and you want the time worked over and above the schedule to be accumulated in a time bank for a time off in lieu balance. Click the Time tracker dropdown list. Select Time off in lieu - Time off in lieu balance.
- Change: Make sure that the change is set in the right direction, increase or decrease, with the correct value.
- Salary cost:
- Add to hourly salary, a fixed cost to be added to the hourly salary
- % of hourly salary, as a percentage of the employee's hourly salary
- Fixed cost, a fixed cost which is independent of the employee's hourly salary
- % of weekly salary, as a percentage of the employees contracted hours per week multiplied with employees hourly salary
- If schedule period is month and you have set up working hours per month, week hours is calculated as : week hours = monthHours / 4.33
- Include in total cost: If the salary type needs to be included when calculating the total salary cost, check the Include in total cost box.
- Allow manual addition: check this if it is to be possible to manually add the salary type directly in a time card.
When you have set your parameters for the salary type, click Save.
You will see the salary type you have just created at the very bottom of the salary type list.
You then need to define for each agreement template what salary types will be generated.