Version 0198

Updated by Leigh Hutchens

Release date October 30, 2024

Release summary

Short on time and want a high-level summary?

Quinyx web app Version 0198

New functionality

  • In our last release of the Mobile app Version 3.40, we implemented the possibility for our customers to deep-link to specific pages in the mobile app. Keep reading to learn more!

New functionality requiring configuration updates

  • We’re enabling the sorting of employees in the schedule and base schedule view based on employee seniority.
  • We're releasing a few changes to the logic when using employee sorting in Additional fields.
  • We're introducing a new parameter to exclude overtime shifts from bank holiday eligibility calculations.

Updates and performance improvements

  • With this release, we’re continuing with additions to our new bulk actions functionality, which was explained in the previous release notes. In addition to the possibility of filtering out the shifts you want to edit, now you can multi-select a few of them that are the best to be edited together. 
  • We're introducing a new option to our recently released functionality called “Shift offers”. Keep reading to learn more!
  • We’re adding a new origin inside our audit logs framework. This origin's purpose is to reflect new shift updates that occur due to our new functionality, "Shift offers".
  • We've made some changes to the collaboration group tree logic regarding "where in the collaboration group tree you belong as a user". Continue reading to learn more.
  • We're implementing improvements to the internal management of integration keys.
  • In addition, we’ve made a nice improvement that simplifies how Time Tracker associations are handled when employees have multiple agreements with similar settings.

Bug fixes

  • You might be interested in one of our bug fixes in this release. For more information, click here.

Frontline Portal Version 0198

New functionality

  • We’ve implemented the possibility for an administrator or manager to delete comments made by other users on tasks and stories.

Updates and performance improvements

  • None at this time.

Bug fixes

  • You might be interested in one of our bug fixes in this release. For more information, click here.

SOAP API / Webservice updates

  • Check out the updates and links to documentation here.

Quinyx web app Version 0198

Release date October 30, 2024

New functionality

Support for deep linking to each "tab" in the Quinyx mobile app

In our last release of the Mobile app Version 3.40, we implemented the possibility for our customers to deep-link to specific pages in the mobile app. You will now be able to deep-link to the following pages:

  • General Quinyx app: quinyxapp://app
  • Schedule: quinyxapp://schedule
  • Leave applications: quinyxapp://absencerequests
  • Attest: quinyxapp://attest
  • Punch in view: quinyxapp://punchin
  • Availability: quinyxapp://availability
  • Messenger: quinyxapp://messenger
  • News: quinyxapp://news
  • Dashboard: quinyxapp://dashboard
  • Manager tab: quinyxapp://manager
  • Shift swap requests view: quinyxapp://shiftswaprequests
  • Qmail: quinyxapp://qmail
  • Colleagues view: quinyxapp://colleagues
  • MyPage: quinyxapp://mypage
  • Pulse: quinyxapp://pulse
  • Badges: quinyxapp://badges
  • Settings: quinyxapp://settings
  • Frontline home: quinyxapp://frontline/home
  • Frontline portal stories: quinyxapp://frontline/stories
  • Frontline portal tasks: quinyxapp://frontline/tasks
  • Frontline portal files: quinyxapp://frontline/files
  • Frontline portal forms: quinyxapp://frontline/forms

New functionality requiring configuration updates

Sorting schedule and base schedule on employee seniority

In some of our target markets, notably as per various trade union agreements in the USA, schedulers are to consider the seniority of their employees when making scheduling decisions. As a first step in providing schedulers with these insights, we’re enabling the sorting of employees in the schedule and base schedule view based on employee seniority.

The sorting in question requires configuration in Account settings > Additional fields, as described in the Version 0195 release notes.

Example:

  1. Set up an additional field to capture the date employee seniority, and select Use for sorting in Schedule/Base schedule.

  1. Input your employees' additional field value manually in the People tab or using the UpdateEmployees SOAP API.
  2. In Schedule or Base schedule, select the Employee sorting radio button corresponding to the additional field you configured for this purpose.
  1. If your employee’s seniority date is as follows:
  • Tina Turner: 2024-02-01
  • Lynnsay Anastasia: 2024-03-01
  • Helen Wake: 2024-04-01
  • Hannah Montana: 2024-04-01
  • Gregory Payne: 2024-05-01
  • Francis Eccle: 2024-06-01
  • Eros Ramazotti: 2024-07-01
  • District Mgr: 2024-08-01
  • Anna Stevenson: 2024-09-01
  • Angela Cooke: 2024-10-01

Then, the employee sorting will be displayed as in the image below.

The sorting is ascendant, and employees with identical seniority dates are sorted alphanumerically by first name. Hannah Montana and Helen Wake are examples of the latter.

Additional details regarding employee sorting using Additional fields

The sorting logic below applies for each respective field type available in Additional fields:

  • Date: Employees with the most seniority are displayed on top; in case of identical values, employees are sorted by first name.
  • Text: Alphanumerically; in case of identical values, employees are sorted by first name.
  • Checkbox: Employees with the value “True” display on top, followed by employees with the value “False”; in case of identical values, said employees are sorted by first name. This option currently some inconsistencies, which are being addressed.
  • Menu: Alphanumerically; in case of identical values, employees are sorted by first name.
This sorting option, just like other sorting options, is considered by the Quinyx remembers - on account level and saved views functionality.
Sorting employees in Schedule/Base schedule using Additional field values has been developed to enable support for the use case of employee seniority; note that research and work have already started to solve other use cases, likely to reach you during 2025.
New parameter to exclude overtime shifts from bank holiday eligibility calculations

In response to customer needs, we’ve introduced an enhancement that allows users to exclude overtime shifts from the calculation of worked hours used in bank holiday eligibility rules. 

 What does this mean?

This version introduces a new backend parameter that can be triggered to ignore shifts marked as “overtime” when calculating total worked hours for bank holiday eligibility & compensation (BH E&C).

To exclude a shift from the BH E&C calculation, follow these steps:

  1. Open Shift types and click to edit the shift.
  2. Go to Advanced Settings.
  3. Select the Overtime Shift checkbox.

When checked, these shifts will not count toward the worked hours in BH E&C calculations.

For example, if an employee has worked 40 days over the past 8 weeks but has one “Overtime shift” only 39 days will be considered in the calculation.

This functionality is now available for configuration within Quinyx.

Updates and performance improvements

Quick(er) bulk editing of the Schedule view release #2

With this release, we’re continuing with additions to our new bulk actions functionality, which was explained in Version 0197 release notes. 

In addition to the possibility of filtering out the shifts you want to edit, now you can multi-select a few of them that are the best to be edited together. 

Using our existing “hand-picking” functionality, you can now select more than one shift. 

The number of selected shifts will be displayed at the bottom of the screen. 

Next to the number of selected shifts, you’ll see two options:

  • Edit selected shifts
    • Clicking this button displays a bulk edit panel containing the same options described in the previous release.
  • Delete selected shifts
    • Clicking on this button, you will be asked to confirm the deletion of selected shifts. 
Please note that when using the bulk select functionality and more than 1 shift is selected, you will not be able to copy/move or drag-and-drop the shifts.
Delete existing shift offers

In this release, we’re introducing a new option to our recently released functionality called Shift offers. This new option will be available only to managers inside the manager portal. 

Now, managers can delete the offer created during the shift. Once the offer is deleted, it will no longer be available to employees inside the mobile application. Employees will be informed about the deleted shift offer via the corresponding Qmail/push notification. 

After deleting the offer, the unassigned shift will be editable again, and managers can offer it to another employee if needed. 

New origin for shift update 

We’re adding a new origin inside our audit logs framework. This origin's purpose is to reflect new shift updates that occur due to our new functionality, Shift offers. 

When the Shift offer is approved, the shift property “Employee” is updated, and the shift is assigned to the employee who was offered it. To reflect this action inside shift audit logs, the new origin inside the column Action made by will be called “Due to shift offer approval.”

Updated collaboration group logic for the all-in-one platform

In this release, we’ve changed the collaboration group tree logic when it comes to "where in the collaboration group tree you belong as a user". This will only affect customers in the all-in-one platform. The change we have made is that an individually associated user will always take precedence when determining where in the collaboration group tree you belong. With this change, logic will work in the following way:

  1. The logic will first check to see if the user has been individually associated with any collaboration group. If the user is individually associated with a collaboration group, this will always take precedence within the collaboration group hierarchy. A user can only be individually associated with one collaboration group.
  2. If there is no individual association, the user's home unit will take precedence within the collaboration group hierarchy. A unit can only be associated with one collaboration group.
  3. If the user is not individually associated and the user’s home unit is not associated with a collaboration group, the logic will look for the unit the user has that is assigned to the highest collaboration group in the hierarchy. A unit can only be associated to one collaboration group. If the user is assigned to two different units that are connected to two different groups in the collaboration group hierarchy that are on the same level, Quinyx picks the first one based on name.
You can find more information about how collaboration groups work in the all-in-one platform here.
Background improvements to integration keys for units (Unit and Group) and sections

With the goal of providing lightning-fast APIs and scaling for the future, we have implemented improvements to the internal management of integration keys.

We have introduced better controls in general and solved some identified bugs related to the mapping service/API.

Improved handling of Time Tracker associations when multiple agreement templates are applicable

We’ve made an improvement that simplifies how Time Tracker associations are handled when employees have multiple agreements with similar settings. This ensures Time Tracker calculations remain accurate.

How will it work?

  • When the Include all employee data setting is enabled for multiple agreements, Quinyx will now automatically sum up the hours across all agreements with similar Time Tracker associations.

  • This means that instead of treating each agreement template separately, Quinyx will now consolidate the data, making it easier to get a complete picture of an employee’s hours and entitlements instead of duplicating it—especially useful for employees with consecutive or overlapping agreements.
  • When Include all employee data is not enabled (unticked), the system will calculate the time balance for TTs separately for each agreement template.

Bug fixes

  • Resolved an issue in the web app where shift order in the schedule view changed unpredictably depending on whether a filter was applied.
  • Resolved an issue in the "Detailed punches and breaks" report where automatic rounding of punch times was ignored, leading to discrepancies in punched hours compared to the "Time cost" report.
  • Resolved an issue where the drag-and-drop feature was mispositioned when KPIs were displayed.
  • Resolved an issue in the Schedule view where filtering on different agreement templates did not update statistics values, and selecting multiple skills resulted in all values displaying as 0.
  • Resolved an issue where users were unable to edit break start and end times in the base schedule on the Sunday, marking the start of wintertime/daylight saving time.

New Quinyx HelpDocs content

Frontline Portal Version 0198

Release date October 30, 2024

New functionality

Frontline portal: possibility to delete a comment in the Frontline portal chat

In this release, we’ve implemented the possibility for an administrator or manager to delete comments made by other users on tasks and stories. When you delete a comment, you’ll be presented with a dialogue asking, “Delete another user’s comment?” and, once deleted, a message will confirm, “This comment was deleted by a moderator.” We have a new permission that rules this functionality called “Comment moderator” that exists in the all-in-one “role management” permissions and role in FLP standalone; the permission is off by default.

Updates and performance improvements

None at this time.

Bug fixes

  • Resolved an issue where attempting to update a saved audience would result in the store selection appearing blank, preventing successful updates.
  • Resolved an issue where tasks sent using an import list with specified roles in the visibility filter did not display the start button for store and first-line managers, preventing them from initiating the task

New Frontline Portal HelpDocs content

  • None at this time.

SOAP API / Web service updates

We are currently experiencing issues with Swagger for RC, but are working hard to have it available again as soon as possible.
GET endpoints for Optimal Headcount and Auto Scheduled Headcount

In this release, we're adding GET endpoints to the Optimal Headcount variables, to be able to fetch how many people you need to schedule per role and time period, and Auto Scheduled Headcount, to be able to fetch how many people were scheduled by the Auto Schedule algorithm.

Click here to view the new Quinyx WFM Web Service documentation. You can find even more web services info here.
We encourage all of our customers to make use of our APIs to maintain data and to make sure that information is up-to-date. To ensure the scalability of our APIs while growing our customer and user base, we've decided to add restrictions on the usage of our SOAP APIs. These restrictions will be enforced programmatically, which means we will enforce a limit on concurrent calls per customer to 10. You should expect response code 429 if you happen to exceed this limit, and you are recommended to implement a backoff retry mechanism to handle the limit. Note that the limit applies to SOAP only. When moving from SOAP to Rest over the coming years, any limits will be built into the API. 

Please make sure to forward this information to the party within your company responsible for integrations.

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