Dashboard

Updated 1 month ago by Leigh Hutchens

The dashboard provides you with status updates and visualizations for a selection of Quinyx measures and information. These are divided into four widgets by type of information displayed. The data displayed are for the district, unit, or section selected in the group selector. The four widgets are:

  1. Upcoming Events
  2. Staffing
  3. Scheduling (NB: widget heading missing)
  4. Net sales

Upcoming Events

The Upcoming Events widget contains information regarding various happenings about to occur, sorted on occurrence in time, with the events closest in time appearing first in the list. The following item categories are retrieved from Quinyx and displayed in this widget:

  • Birthdays
  • Skill expiries
  • Agreement expiries
  • Shift bookings of unassigned shifts
  • Shift swap requests
  • Notices of interest
  • Absence requests
  • Assignment request for approving manager
  • Shift unassignment requests

Depending on your access rights, only items belonging to some of the above categories may be displayed. Please note this widget displays items that are taking place in the upcoming four weeks (28 days).

Staffing

This widget is set to display data for the current day, week, or month. The widget contains two features, a chart displaying scheduled hours in relation to worked hours, and a staffing optimization bar.

Chart - Scheduled Hours vs Worked Hours

This chart displays scheduled vs worked hours. Selecting the daily view will show the amount of scheduled and punched hours grouped by hour of the day. Selecting the weekly or monthly view will show the same data but grouped by day of the week or month respectively.

Hovering on a bar in the chart will bring out a small container specifying the number of scheduled vs punched hours for that hour or day.

Bar - Staffing Optimization
Note that for this widget to be populated with data, access is required to the Forecast module.

The staffing optimization bar is an indicator of how close you are to scheduling your staff in accordance with Quinyx’ optimal hours.

This measure looks at how much, on average, you differ from Quinyx’ optimal hours when staffing your unit or section. A score of for example 54% indicates that, on average, you deviate from your optimal hours by 46% when you schedule your unit or section on any of its hours of operation. The table below and subsequent calculation showcase how the figure in question is generated.

SCENARIO

Hour of the Day

Optimal Hours

Scheduled Hours

Difference Optimal vs Scheduled Hours

08:00:00 - 09:00:00

4

4

0

09:00:00 - 10:00:00

5

3

-2

10:00:00 - 11:00:00

6

3

-3

11:00:00 - 12:00:00

8

4

-4

12:00:00 - 13:00:00

5

5

0

13:00:00 - 14:00:00

7

3

-4

14:00:00 - 15:00:00

9

3

-6

15:00:00 - 16:00:00

10

7

-3

16:00:00 - 17:00:00

12

5

-7

17:00:00 - 18:00:00

15

5

-10

18:00:00 - 19:00:00

15

7.25

-7.75

19:00:00 - 20:00:00

10

6

-4

20:00:00 - 21:00:00

5

4.5

-0.5

AVERAGE (in absolute numbers)

8.538461538

3.942307692

Formula: 100-((Difference Optimal vs Scheduled Hours/Optimal Hours)*100)

Calculation: 100-((3.942307692/8.538461538)*100) = 53.83 = 54%

To expand on the above scenario, a fully green bar with a 100% score will indicate that your staffing is exactly as recommended by Quinyx’ optimal hours. Conversely, a negative percentage and an empty bar indicate that your average difference between optimal and scheduled hours is greater than your average optimal hours.

Scheduling

The scheduling widget doesn’t have a heading, but it’s the widget shown between Staffing and Net sales.

The widget contains the following information and fetches data for the coming four weeks (28 days):

  • Absence requests: Number of absence requests. The logic is that the number of absence requests begin in the coming 28 days.
  • Notices of interest: Number of notices of interest.
  • Shift bookings to approve: This is the number of shift bookings and not the number of shifts for which employees have applied. For instance, if there is one shift for which four employees have applied, this will be displayed as four shift bookings and not as one. Note that shift unassignment requests are not included in this count.
  • Unassigned shifts: Number of unassigned shifts.
  • Shift coverage: The shift coverage indicates what proportion of all shifts are currently unassigned. The formula used to calculate this percentage is: (Number of assigned shifts /(Number of assigned and unassigned shifts)) * 100.

Access Rights

Please read more about Access rights for more detailed information about what access rights are required to be able to view specific Dashboard items.

Dashboard FAQ

Read up on dashboard FAQs.


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