Working with cost bearers

Updated 4 days ago by Leigh Hutchens

What is a cost bearer?

Cost bearers are different properties that can be attached to various objects in Quinyx. Cost bearers include cost centers, projects, and tags. When reporting time, sometimes it’s useful to see time separated between units, sections, shifts etc. You can do this in Quinyx with any of the cost bearers:

Cost center and projects are included in the product. Tags is a separate module with an additional license fee.

Add data to Quinyx

There are different ways to follow up in Quinyx and using some type of cost bearer is a very common way of working. Quinyx offer three different kind of cost bearers.

Cost centers

Cost centers help keep track of costs and can be based on different levels such as shift, employee, section, or unit.

Project

Another level of follow up on time. A project can be associated with a shift or a punch.

Tags

Tags allow to follow up on time in as many levels as you need and a tag can also be  a beholder of other type of information. Tags will only be visible in the menu if you have Tags activated on your account in Quinyx.

Cost centers

Cost centers help keep track of hours worked and can be based on different levels such as shift, employee, section, or unit. Cost centers can be added, edited, or archived from the page:

Name

Name of the cost center.

Reference

Reference of the cost center.

Last modified

Date and time for when the cost center was last modified.

Webpunch

Whether the cost center is visible in Webpunch.

Actions

Click to edit or archive the cost center.

It's possible to sort the list on name, reference, or last modified.

Read more about cost center inheritance here.

Projects

Projects help keep track of hours and can be based on different levels such as shift, employee, section, or unit. Projects can be added, edited, or archived from the page:

Name

Name of the project.

Reference

Reference of the project

Last modified

Date and time for when the project was last modified.

Actions

Click to edit or archive the project.

It's possible to sort the list on name, reference, or last modified.

Tags

Tags are similar to cost center and projects, but they can carry more properties.

All tags must belong to a tag category.

Read more about how to set up tag categories here.

Tags can carry the following properties:

Tag name

A free text description field up to 255 characters long. The Tag Category type, in other words, the type of information the tag can carry.

Tag category

All tags must belong to a Tag category.

Tag external ID

Tag external IDs are used by integrations to identify the tag in Quinyx.

Tag code

There are three simplified tag categories:

  • Cost center
  • Project
  • Account

For tags belonging to any of these categories, tag code is the value of the cost center, etc.

The fourth tag category "Extended" can, in addition to the above, carry the following properties:

Information

A free text information field up to 68,000 characters long.

Tag start and end dates

When defined, shifts can't be created before the tag start date or after the end date, if the shift type is connected to a tag

Overlap flag

If set to TRUE, shifts using this tag cannot overlap, for instance, when scheduling unique resources.

Coordinates

Shifts connected to tags with geographic coordinates will be geofenced when punching through the mobile app; tags can have several coordinates.

Tag periods

A tag period is essentially a budget, with start and end-dates and a number of hours defining the amount of hours expected to be scheduled for a certain date interval. Tags can have several Periods, meaning the disposable hours in the schedule can go up or down, over time.

Custom fields

Custom fields are made of label/value pairs, for instance, label "Customer name" value "Quinyx". You can define as many as need.

Currently, tags can only be connected to shift types. You can't amend tags on shifts or punches.
Read more about Tags here.


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