Rule category | Rule name | Rule description | Configurable settings |
Break | Exceeding working time without break | This rule refers to situations where an employee is scheduled to work beyond permitted number of consecutive hours without having a break. This rule can be completely configured using Custom configuration, or using Agreement value.
For unassigned shifts it uses Advanced unit settings. | Location | Setting | What it controls | Allowed values/tips | Schedule Compliance > Rule set > Exceeding working time without break [rule] | Maximum time without a break | Max amount of time an employee is allowed to be scheduled without a break. | Hours and minutes | Agreement / Agreement template > Advanced setting categories > Break rules and schedule changes | Maximum work hours w/o breaks (h) | Max amount of time an employee is allowed to be scheduled without a break. | Hours - Float value minutes defined in hundreds of one hour | Account settings > Group management > Unit > Advanced unit settings | Maximum work hours w/o breaks (h) | Max amount of time an unassigned shift is allowed to be created/edited without a break. | Hours - Float value minutes defined in hundreds of one hour |
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Break | Max break duration | This rule establishes the upper limits for the maximum duration of any single break taken during a shift. This rule can be completely configured using Custom configuration, or using Agreement value.
For unassigned shifts it uses Advanced unit settings. | Location | Setting | What it controls | Allowed values/tips | Schedule Compliance > Rule set > Maximum break duration [rule] | Maximum break time | Maximum break duration which can be scheduled in a shift. | Hours and minutes | Agreement / Agreement template > Rules for hours | Maximum break | Maximum break duration which can be scheduled in a shift. | Minutes - Integer value | Account settings > Group management > Unit > Advanced unit settings | Maximum break | Maximum break duration which can be scheduled in an unassigned shift. | Minutes - Integer value |
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Break | Max breaks per shift | This rule sets a limit on the number of separate break periods an employee is permitted to take during a single shift. | Location | Setting | What it controls | Allowed values / tips | Schedule compliance > Rule set > Max breaks per shift [rule] | Maximum number of breaks per shift | Maximum amount of breaks that are allowed to be scheduled | Integer | Account settings > Group management > Unit > Advanced unit settings | Breaks/shift | Maximum amount of breaks allowed within a single shift | Amount of breaks - Integer value |
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Break | Min. break duration | This rule limits the minimum duration for any single break taken during a shift and will be triggered if a shift's break duration is shorter than required. This rule can be completely configured using Custom configuration, or using Agreement value.
For unassigned shifts it uses Advanced unit settings. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Min break duration [rule] | Minimum total break duration per shift | System support when creating or editing assigned shifts | Hours and minutes | Agreement > Agreement template > Break rules and schedule changes | Minimum break | System support when creating or editing assigned shifts | Minutes - Integer value | Account settings > Group management > Unit > Advanced unit settings | Minimum break | System support when creating or editing unassigned shifts | Minutes - Integer value |
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Break | Double break requirement | This rule ensures that long shifts include one or two breaks, based on shift duration. Short gaps between two shifts may count as breaks, treating multiple shifts as one. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Double break requirement [rule] | First-break trigger Required | How long a shift may run before the first break becomes mandatory. | Hours and minutes ( ≥ 0) Must be < Second-break trigger | Schedule Compliance > Rule set > Double break requirement [rule] | Second break trigger Required | How long the same shift may run before a second break becomes mandatory. | Hours and minutes ( ≥ First-break trigger). Value must exceed First break trigger; otherwise the rule is ignored | Schedule Compliance > Rule set > Double break requirement [rule] | Minimum break length | Minimum duration considered a valid break. | Hours and minutes | Schedule Compliance > Rule set > Double break requirement [rule] | Max gap to merge shifts | Long-day scheduling trick: if two shifts are separated by a gap ≤ this value, theyʼre treated as one shift and the gap as a break. | Hours and minutes ( ≥ 0). Set 0 to disable merging |
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Availability | Scheduled on bank holiday | This rule prevents employees from being scheduled on bank holidays unless explicitly permitted, indicated in the agreement or agreement template. | Location | Setting | What it controls | Allowed values / tips | Agreement / Agreement template > Rules for hours | Schedule bank holidays | When set to true (checked), employees can be scheduled on bank holidays | True or false |
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Availability | Consecutive bank holiday scheduling | This rule prevents an employee from being scheduled to work on multiple consecutive bank holidays in two consecutive years. | Location | Setting | What it controls | Allowed values / tips | Bank holidays > Bank holiday | Employees can work on this bank holiday two years in a row | When set to true (checked), employees can be scheduled on consecutive bank holidays of that type | True or false |
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Availability | Incompatible scheduling across bank holiday dates | This rule is triggered when scheduled on a date that has been configured not to be scheduled for the employee if there's a shift on a certain bank holiday for that same employee. | Location | Setting | What it controls | Allowed values / tips | Agreement / Agreement template > Bank holidays > Bank holiday | Excluded dates for scheduling | Selected dates which canʼt be scheduled if the employee is scheduled the bank holiday | Date picker |
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Availability | Employee skill is missing | This rule triggers when an employee is scheduled for a shift requiring a skill they do not possess or have not been certified for. | Location | Setting | What it controls | Account settings / Group settings > Shift types | Skills | Skills required for en employee to be eligible to work the shift | People > People details | Skills | Skills which an employee has, constitutes which shifts that employee can work |
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Availability | Employee unavailable | This rule is violated when an employee is scheduled during a time they have marked as unavailable in their agreement. | Location | Setting | What it controls | Allowed values / tips | Agreement / Agreement template > Rules for hours | Check availability | Turning on availability feature for the agreement | Checkbox | Agreement / Agreement template > Rules for hours | Week | Weekly rotation | Set to an integer, minimum of 1 | Agreement / Agreement template > Rules for hours | Weekdays | What time ranges should be available | Time of day, start and end |
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Availability | Late schedule change | This rule prevents changes to an employeeʼs schedule after a defined cut-off (lock) period. This rule can be completely configured using Custom configuration, or using Agreement value. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Late schedule change [rule] | Lock period | Cut-off period | Integer to set amount for the selected period | Schedule Compliance > Rule set > Late schedule change [rule] | Period | Granularity to validate | Drop-down list with selectable options; Days, Weeks or Months | Agreement template > Rules for hours > Schedule changes | Lock period | Cut-off period | Integer to set amount for the selected period | Agreement template > Rules for hours > Schedule changes | Period | Granularity to validate | Drop-down list with selectable options; Days, Weeks or Months |
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Availability | No overlapping absence shifts | This rule prohibits assigning a shift to an employee who already has a recorded absence shift for the same time, preventing conflicts. For this rule to work, the agreement template needs to have Allow override on overlapping shifts setting turned on. See configurable settings. | Location | Setting | What it controls | Allowed values / tips | Agreement / Agreement template > Rules for hours | Allow override on overlapping shifts | Decides on agreement level if the rule is valid or not | On or off |
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Availability | No overlapping absences | This rule prohibits assigning a shift to an employee who already has a recorded absence for the same time, preventing conflicts. For this rule to work, the agreement template needs to have Allow override on overlapping shifts setting turned on. See configurable settings. | Location | Setting | What it controls | Allowed values / tips | Agreement / Agreement template > Rules for hours | Allow override on overlapping shifts | Decides on agreement level if the rule is valid or not | On or off |
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Availability | No shift during pending leave request | This rule is triggered when an employee is scheduled to work during a period for which they have submitted a leave request that has not yet been approved or rejected | |
Rest | Min consecutive rest between shifts | This rule enforces a minimum number of hours an employee must have off between two consecutive shifts on different days. This rule can be completely configured using Custom configuration, or using Agreement value. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Min consecutive rest between shifts [rule] | Minimum consecutive rest per day | Minimum consecutive rest required per day | Hours and minutes | Agreement / Agreement template > Rules for hours | Min rest per day | Minimum consecutive rest required per day | Hours - Float value minutes defined in hundreds of one hour | Agreement / Agreement template > Rules for hours | Rest must be in connection with the daybreak | If the checkbox is ticked, the rule behaves differently; the employee needs to have a consecutive rest period on each day matching or longer than the minimum defined on the agreement | |
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Rest | Min consecutive rest per week | This rule ensures that employees receive a continuous block of rest (e.g., 24+ hours) during a defined weekly period. This rule can be completely configured using Custom configuration, or using Agreement value. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set >Min consecutive rest per week [rule] | Minimum consecutive rest per week | Minimum consecutive rest required per week | Hours and minutes | Agreement / Agreement template > Rules for hours > Rules for working time | Min rest per day | Minimum consecutive rest required per week | Hours - Float value minutes defined in hundreds of one hour | Agreement / Agreement template > Rules for hours > Rules for working time | Check minimum rest/week during any consecutive 7 day period | If checked, it validates any 7 days period connected to the scheduled shift | |
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Rest | Min days off after working a set of days in a row | This rule requires employees to have a certain number of days off after working a specific number of consecutive days. This rule can be completely configured using Custom configuration, or using Agreement value. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Min days off after working a set of days in a row [rule] | Minimum consecutive rest days | Amount of days off required consecutively | Days - Integer value | Schedule Compliance > Rule set > Min days off after working a set of days in a row [rule] | Working day period threshold | Max amount of consecutive days possible to schedule an employee | Days - Integer value | Agreement / Agreement template > Rules for hours | Free days | Amount of days off required consecutively | Days - Integer value | Agreement / Agreement template > Rules for hours | Max days | Max amount of consecutive days possible to schedule an employee | Days - Integer value |
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Rest | Min average consecutive weekly rest per period | This rule ensures that over a defined multi-week period, employees receive an average amount of consecutive rest per week that meets or exceeds the minimum requirement. It helps ensure compliance with long-term rest standards even if weekly rest varies. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Min average consecutive weekly rest period [rule] | Period (weeks) required | Defines the number of consecutive weeks over which the rest average is calculated. | Weeks - Integer value | Schedule Compliance > Rule set > Min average consecutive weekly rest period [rule] | Average rest (per week) required | Minimum number of consecutive rest hours per week, averaged across the selected period. | |
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Working time | Exceeding salary limit of employee's cost period | This rule is triggered when an employeeʼs scheduled or actual working hours result in total compensation that exceeds the predefined salary cap for their designated cost period. It is primarily used to support compliance with wage restrictions for Minijobbers in Germany, where strict earnings thresholds must not be surpassed within a monthly or yearly timeframe | Location | Setting | What it controls | Allowed values / tips | Agreement template > Working hours and periods | Cost periods | Period with Start date and length | Date picker and length [numeric] | Agreement template > Working hours and periods | Cost period values | Cost value for created cost period(s) | |
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Working time | Max consecutive working days | This rule limits the number of days an employee can be scheduled to work in a row without a rest day. This rule can be completely configured using Custom configuration, or using Agreement value. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Max consecutive working days [rule] | Maximum consecutive working days threshold | Maximum amount of days that can be scheduled for en employee in a row | Days - Integer value | Agreement / Agreement template > Rules for hours | Max days | Maximum amount of days that can be scheduled for en employee in a row | Days - Integer value |
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Working time | Max hours per day | This rule sets the maximum number of working hours an employee can be scheduled for in a single day. This rule can be completely configured using Custom configuration, or using Agreement value. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Max hours per day [rule] | Maximum time per day | Maximum amount of time (hours and minutes) an employee can be scheduled in a day. | Hours and minutes | Agreement / Agreement template > Rules for hours | Max hours/day | Max hours an employee can be scheduled in a day | Hours - Float value minutes defined in hundreds of one hour |
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Working time | Max hours per period | This rule enforces a cap on the total number of working hours over a specific period (e.g., per month). | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Max hours per period [rule] | Period (weeks) required | Period length which to validate max hours | Drop-down list with selectable period of 1 - 12 weeks | Schedule Compliance > Rule set > Max hours per period [rule] | Maximum time required | Maximum hours allowed. | Hours and minutes |
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Working time | Max hours per week | This rule sets a maximum number of hours an employee is allowed to work in a given week. This rule can be completely configured using Custom configuration, or using Agreement value. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Max hours per week [rule] | Maximum time per week | Max hours an employee can be scheduled in a week. | Hours and minutes | Agreement / Agreement template > Rules for hours | Max hours per week | Max hours an employee can be scheduled in a week. | Hours - Float value minutes defined in hundreds of one hour |
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Working time | Max workdays over X hours | This rule limits how many days within a defined time window an employee can work shifts that exceed a certain number of hours. This rule can be completely configured using Custom configuration, or using Agreement value. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Max workdays over X hours [rule] | Working time limit | Time limit | Hours and minutes | Schedule Compliance > Rule set > Max workdays over X hours [rule] | Maximum number of exceeding days | Amount of occasions that max can occur | Needs to be ≤ Period length | Schedule Compliance > Rule set > Max workdays over X hours [rule] | Period length (days) | Time window for which the max should apply | Needs to be ≥ Maximum number of exceeding days | Agreement / Agreement template > Rules for hours | With over hours | Time limit | Hours - Float value | Agreement / Agreement template > Rules for hours | Maximum days | Amount of occasions that max can occur | Needs to be ≤ Period length | Agreement / Agreement template > Rules for hours | During days | Time window for which the max should apply | Needs to be ≥ Maximum number of exceeding days |
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Working time | Min shift length | This rule ensures that shifts meet a minimum duration, preventing excessively short work periods. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Min shift length [rule] | Minimum shift duration | Minimum length of a scheduled shift | Hours and minutes | Agreement / Agreement template > Rules for hours | Minimum shift length (h) | | Hours - Float value minutes defined in hundreds of one hour |
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Working time | Nominal hours can't be exceeded | This rule restricts employees from working more than their assigned or contracted nominal hours over a given time period. | Location | Setting | What it controls | Allowed values / tips | Schedule Compliance > Rule set > Nominal hours can't be exceeded [rule] | Maximum working time per schedule period | Amount of hours to validate within the scheduling period which canʼt/shouldnʼ t be breached | Hours and minutes | Agreement / Agreement template > Working hours and periods | Working hours full time working hours | Amount of hours to validate within the scheduling period which canʼt/shouldnʼ t be breached | Hours - Float value minutes defined in hundreds of one hour | Agreement / Agreement template > Working hours and periods | Schedule period | The period length and start which the nominal hours should be validated against | Start and length of a scheduling period. See article for more information. |
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Working time | Time punch exists | This rule verifies that a recorded time punch exists for a scheduled shift. It is triggered when attempting to modify or delete a shift that already has a time punch. The rule is ignored when you delete the underlying punch as well. | |
General | Tag validity period | This rule enforces that specific tags assigned to the shift type of a shift are within their valid date range and not expired. | |
Updated
by
Daniel Sjögren
